What are the responsibilities and job description for the Clerk III Faculty Secretary - Mendon Center Elementary position at Pittsford Central School District?
The Pittsford Central School District is seeking a Faculty Secretary at Mendon Center Elementary School. This is a 10-month upto 10 work days over vacations/summer position with paid holidays and benefits. The days/hours are Monday-Friday, 7:00am-3:30pm or 8:00am-4:00pm (to be decided between building and successful candidate) based on building needs. The Faculty Secretary works closely with the building and other secretarial staff to independently perform their clerical duties, which require a moderate degree of decision-making. The successful candidate should possess computer skills as the use of Microsoft Office Suites is an integral part of this position. The candidate will work with the building to carry out their assignment in accordance with well-defined objectives, policies and procedures, with detailed instructions given for new or difficult assignments.
Typical duties of the faculty secretary may include but not be limited to:
- Type correspondence, reports and evaluations from rough or finished copy
- Compose and type routine letters of inquiry or response
- Assist in the preparation of reports, bulletins, and other materials by gathering information from reports, requesting and controlling the return of information, and by typing and assembling the finished product
- Supervise the maintenance of various school files and records, including daily student attendance and final grades
- Issues monies from petty cash and maintains records
- Inform professional and civil service staff of office and school procedures, programs and activities
- Operate a variety of office machines, such as a personal computer, calculator and photo copier
- Answer the telephone; obtains and gives out routine information, referring calls, or taking messages
- Act as a receptionist by greeting visitors, obtaining and giving out information, directing visitors to the proper office, or notifying others of visitors and appointments
- Assist in the arrangements for field trips, including calls and letters of inquiry or confirmation, release forms, and reserving buses
Job Qualifications
The successful candidate should possess a good knowledge of office terminology, practices, procedures, and equipment; ability to acquire familiarity with district policies, laws, regulations; ability to understand and carry out relatively complex oral and written instructions; ability to communicate orally and in writing; ability to deal with the public; and good judgment.
MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:
- Successful completion of at least thirty (30) credit hours from a college or university; OR,
- One (1) year paid full-time or part-time equivalent office clerical or secretarial experience*; OR,
- An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
The successful candidate must currently hold the Monroe County Civil Service title, Office Clerk III, be reachable on the eligibility list for this title, or meet the eligibility criteria to be appointed temporarily and sit for the exam when next offered.
Civil Service Title: OFFICE CLERK III