What are the responsibilities and job description for the Clerical Substitutes for the 2025-2026 School Year - K-12 Openings position at Pittsford Central School District?
The Pittsford Central School District is seeking per diem substitute clerical professionals for the 2025-2026 school year. There is a regular, ongoing need for both half and full-day substitutes. Individuals will provide secretarial support to a building or to the various district offices as dictated by the coverage posting.
Typical duties of the counseling secretary may include but not be limited to:
- Prepare and formats legal documents, certifications, authorizations, forms, and other related paperwork
- Enter and extract data and information from a database
- Post and maintain moderately difficult records requiring general knowledge of department or agency functions
- Schedule conferences and meetings, ensuring all participants are contacted, while resolving any scheduling conflicts;
- Type materials from copy, rough draft, or other instructions
- Prepare and type correspondence on matters where policy and procedures are well-defined
- Review lists, documents, and applications for completeness and accuracy
- Compile, prepare, type, and review data for completeness and accuracy
- Perform searches for information in documents, records, files, and computer databases
- Maintain databases and filing systems
- Obtain and give out information by telephone, correspondence, or in person
- Operate standard office machines such as a computer, copier, and fax machine
Building level work hours are listed below. Your work schedule may vary depending on the assignment but the building hours are typically:
Full performance knowledge, skills, abilities, and personal characteristics:
- Good knowledge of office terminology, practices and procedures
- Good knowledge of English grammar and usage
- Good knowledge of terminology, vocabulary, and letter formats used in business correspondence
- Record-keeping ability
- Ability to operate a variety of office equipment
- Ability to use a personal computer for word processing and database entry
- Ability to utilize word processing database and spreadsheet programs
- Ability to prioritize workload
- Ability to proofread for spelling, grammar, and punctuation
- Ability to establish and maintain a filing system
- Ability to understand, follow, and interpret oral and written directions
- Ability to effectively interact with the public
- Good judgment
- Ability to handle material in a confidential manner
- Physical condition commensurate with the demands of the position
Job Qualifications
Job Qualifications:
The successful candidate should possess:
- Good knowledge of office terminology, practices, procedures, and equipment
- Ability to acquire familiarity with district policies, laws, regulations
- Ability to understand and carry out relatively complex oral and written instructions
- Ability to communicate orally and in writing
- Ability to deal with the public; and good judgment.
MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:
- Successful completion of at least thirty (30) credit hours from a college or university; OR,
- One (1) year paid full-time or part-time equivalent office clerical or secretarial experience*; OR,
- An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
Job Number: 2025-2026 School Year