Library Assistant

Pittsburg State University invites applications for the position of Library Assistant located in the department of Library Services. The primary function is to assist with the acquisition, bibliographic control, physical processing, and management of new and old print materials for Library Services.

Duties and Responsibilities

30% Periodical Process and Electronic Record Keeping

• Receive, process, and record new issues of serials, periodicals, journals, newspapers, and microforms.
• Modify or update electronic item records for these materials in the library’s online catalog as well as in state and national databases to provide accurate information on library holdings.
• Monitor titles for publication frequency and title changes.

25% Cataloging Process and Record Entry

• Entry of item records into the online catalog and the physical processing of cataloged monographs and other materials.
• Typing of flags and labels.
• Entry of add-on materials where items are added to existing catalog records.

20% Communication, Management, and Supervision

• Communicate with subscription agencies to facilitate prompt replacement of missing or damaged periodicals and serials.
• Manage other daily operations for serials and periodicals such as compiling statistical reports, ordering supplies, filing forms, processing items received in daily mail, and related clerical duties.
• Training and daily oversight of student workers in the department.

10% Acquisitions Receiving and Gift Materials

• Receive incoming books, check them against the invoice, and enter them into the cataloging workflow.
• Maintain standing order tracking on a spreadsheet.
• Receive and process gift materials, maintain donor lists, and create donor and gift correspondence.

10% De-accession

• Assist with de-accessioning materials from the online catalog by removing item records and OCLC holdings records, as well as weeding of physical volumes.
• Assist with other database maintenance in the online catalog.

5% Bound Periodicals Preservation

• Schedule, collect, and prepare for shipping, the periodicals and serials to be bound into physical volumes for preservation purposes.
• Other duties as assigned.

Education and Experience

Required Education and Experience – Time of Hire

• High School diploma or equivalent education
• One year of related experience

Preferred Education and Experience -

• Two-year college or technical degree education

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check.

Job Type: Unclassified

Salary: $15.03 per hour, commensurate with experience

Appointment Duration: 12 months

Work Schedule: Full Time, Monday – Friday, occasional weekend events

Application Documents Required*:

• Cover Letter
• Resume
• Names and contact information (address, email and phone) of three references.

• Consolidate documents into a maximum of 2 to upload.

Open Until Filled with a first consideration date of November 16, 2025.

Search Committee Chair: Barbara Pope (bpope@pittstate.edu)

Applicants must be currently authorized to work in the United States at the time of hire, as the university does not provide visa sponsorship for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.