Administrative Associate

Pittsburg State University is accepting applications for an Administrative Associate in the School of Nursing. The primary purpose of the Administrative Associate is to provide administrative support for the Director and Faculty of the School of Nursing to support the school’s mission, strategic goals and objectives. This position also serves as the liaison for partnerships and community development, including partnerships with area clinical agencies.

Duties and Responsibilities of Position

30% Application Processing

• Process applications for undergraduate Irene Ransom Bradley School of Nursing Students.
• Collect and verify the necessary documentation to be admitted to the program.
• Set up and maintain a database electronic filing system for nursing student information, records, correspondence, and other student material.
• Maintain confidentiality when working with private information about students, faculty and staff.

30% Partner & Communication Development

• Engage with area clinical agencies & clinical faculty for clinical placements by providing required documentation.
• Facilitate agency recruitment events and lunches weekly.

25% Administrative Support to the School

• Greet visitors when they come into the office and handle their inquiries or direct them to the appropriate person according to their needs.
• Answers inquiries and speaks to prospective inquiries about the different nursing programs we offer at Pittsburg State University.
• Answers the phone and takes messages for the director, faculty and staff and transfer calls to the appropriate individuals.
• Respond to email inquiries, as needed.
• Records minutes for BSN and RN to BSN Committee meetings.
• Assist SON Director on special projects assignments varying times throughout the year – Assessment; Accreditation, Program Review, Employer and Alumni Survey.
• Assists with organizing camps and student tours for the School of Nursing.
• Assists undergraduate coordinators with Student Handbooks and websites.

10% Event Coordination

• Plan and coordinate SON events (Pinning, Nursing Recognition Ceremony, Student Leaders Lunch, Advisory Board Meetings, etc) for the School of Nursing.
• Coordinate events with community partners, Alumni and Constituent Relations, and campus community for tours and use of the Simulation Hospital.

5% Other duties

• Perform other duties as assigned by the Director.

Education and Experience - Required at Hire

Required Education and Experience at Hire

• High school diploma or equivalent
• One year of experience in an office or administrative setting.

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time – Monday through Friday, 8:00 am – 4:30 pm.

Salary Range: $15.00 Per Hour, Commensurate with Experience

Application Documents Required*:

• Cover Letter
• Resume
• Names and Contact Details for Three (3) Professional References

*Consolidate documents into a maximum of 2 to upload.

Open Until Filled with a first review date of June 9, 2026.

Visa Sponsorship is not available for this position

Search Committee Chair: Tracey Mussa, tmussa@pittstate.edu

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.