What are the responsibilities and job description for the Office Manager/Executive Assistant position at Pittman Woodworks, LLC?
ABOUT PITTMAN WOODWORKS
We're Pittman Woodworks — a family-run cabinet and countertop company out of North Richland Hills, TX. We specialize in plastic laminate cabinetry, frameless cabinet systems, and laminate and solid surface countertops for the spaces that matter: schools, clinics, restaurants, and offices. We're small enough to know every project by name, and we hold ourselves to a simple standard — do it right, be straight with people, and never cut corners.
We're building our team from the ground up right now. That's not a warning — it's an opportunity. The people who join us at this stage get to shape how it all works, and they'll have first claim on the senior seats as we grow.
JOB DETAILS
WHAT YOU’LL OWN
Day-to-day office operations — from vendor relationships and supply management to making sure the place actually functions
Administrative support for leadership and staff across the board
Internal and external communications — you're the hub that keeps everyone aligned
Knowledge of compliance with safety protocols, HR policies, insurance policies and operational standards
Budget monitoring, expense tracking, and supply inventory
Own all financial documentation — timesheets, receipts, invoices, and payroll — to keep operations running and people paid accurately and on time.
Office culture — you set the tone for what it feels and looks like to work here
WHAT YOU’LL DO
Run day-to-day office operations — supplies, equipment, filing systems, the works
Serve as the go-to for internal staff and external contacts; keep communication flowing in both directions
Manage schedules, coordinate meetings, and handle travel arrangements
Own the books: budget tracking, expense reporting, and vendor negotiations
Support hiring, onboarding, and personnel records
Streamline workflows and flag inefficiencies before they become problems
Assist with off-site assignments as needed (reliable transportation required)
Plan and execute internal/external events and team meetings
WHAT WE’RE LOOKING FOR
Proven experience as an office manager or in a comparable administrative leadership role
Strong bookkeeping skills and comfort with QuickBooks Online
Proficient in Google Workspace, Microsoft Office, Slack, and DocuSign
Excellent communicator — written, verbal, and interpersonal
Able to juggle competing priorities without dropping anything
A problem-solver who moves fast and doesn't wait to be told
Experience maintaining a safe, compliant workplace
Someone who takes ownership, holds themselves accountable, and makes the people around them better
Genuinely wants to grow with the company — not just fill a seat
BENEFITS
Health/Dental Insurance
Paid time off
Work with a team that values quality and professionalism
EXPERIENCE
Office Manager/Executive Assistant: 2 years (required)
HR Experience: 2 years (preferred)