Director Accounts Payable/Billing Clerk/Front Office Manager

Overview
We are seeking a dynamic and highly organized professional to serve as the Director of Accounts Payable, Billing Clerk, and Front Office Manager. This pivotal role combines financial oversight, administrative excellence, and front desk management to ensure seamless operations across our organization. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional leadership, communication, and multitasking skills. You will be responsible for managing vendor relationships, overseeing billing processes, supervising office staff, and maintaining a welcoming front office atmosphere that reflects our commitment to professionalism and efficiency.

Duties

• Lead the accounts payable process by verifying invoices, processing payments, and ensuring timely vendor reimbursements using QuickBooks or similar accounting software.
• Oversee billing procedures, including generating invoices, tracking receivables, and resolving billing discrepancies to maintain healthy cash flow.
• Manage front office operations by supervising reception staff, handling multi-line phone systems, and maintaining a professional front desk environment.
• Coordinate schedule management for executives and team members, including calendar organization and appointment setting.
• Supervise administrative tasks such as filing, record keeping, and document management to ensure compliance and easy retrieval of information.
• Organize company events and meetings through event planning expertise to foster team engagement and organizational culture.
• Maintain office supplies inventory and oversee general office maintenance to promote a productive work environment.
• Implement efficient bookkeeping practices to track expenses, budgets, and financial reports accurately.

Experience

• Proven supervisory experience in an office setting with demonstrated leadership in managing teams or departments.
• Extensive experience with bookkeeping and accounting software such as QuickBooks, legal billing software (TimeSolv preferred) or similar platforms.
• Strong background in accounts payable, billing procedures, vendor relations, and financial recordkeeping.
• Prior experience in office management or administrative roles within legal or professional service environments is highly desirable.
• Excellent communication skills with the ability to handle phone etiquette professionally across multi-line phone systems.
• Demonstrated organizational skills with the ability to manage schedules effectively and prioritize tasks efficiently.
• Familiarity with legal office management or similar specialized environments is beneficial but not required. Join us in this exciting role where your leadership will drive operational excellence! We value energetic professionals eager to make a positive impact through meticulous management and exceptional service delivery.
• Serve as liaison to company's accounting team, assisting with IRS and DOR filings.

Pay: $25.00 - $35.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person

Salary : $25 - $35