Wholesale and Production Coordinator, Apparel

Role: Wholesale and Production Coordinator

Brand: Pippa & Julie

Location: New York, NY (In-person)

Experience Level: 2 Years in related industry

Reports To: Company Principals

About Us

We are the team behind Pippa & Julie, a designer-driven kidswear brand known

for its whimsical designs, intricate details, and vintage-inspired silhouettes.

We are a small team and we work with some of the biggest and most exciting

retailers in the country, while maintaining a supportive, collaborative culture.

The Role

We are looking for a highly organized Wholesale and Production Coordinator to act

as the right hand to the business owners. This is a support-heavy role that

bridges the gap between our vendors, our retail partners and our internal team.

Who This Role Is For:

This is an ideal position for an aspiring entrepreneur or an experienced

professional returning to the workforce. We looking for capability, maturity and a desire to learn.

Key Responsibilities

Production Coordination

• Supplier Communication: You will act as the daily liaison with domestic and international factories regarding timelines and production status.
• PO Management: You will issue and track Purchase Orders (POs) to ensure accuracy in quantity, pricing, and delivery dates.
• WIP Tracking: You will maintain Work-In-Progress (WIP) reports to ensure the intricate details of the Pippa & Julie collection are on schedule.

Sales & Retailer Support

• Retailer Communication: You will communicate with buying and marketing teams at major retailers (e.g., Nordstrom, Dillard's) regarding photo imagery and copy, order confirmations, UPC codes and delivery updates.
• Item Setup: You will handle the detailed "Item Setup" process (entering style data, images, and pricing) into retailer vendor portals.
• Samples: You will organize and ship samples to buyers and vendors appointments, approval and photography.

Office Management

• General Operations: You will help ensure the NYC office runs efficiently. This includes ordering office supplies and keeping the showroom/samples organized.
• Ad-Hoc Support: You'll assist with special projects, administrative tasks, and day-to-day business needs.

The Ideal Candidate

You are organized, articulate, and eager. You have at least 2 years of industry

experience. You understand the importance of a deadline, and you are ready to apply your organizational skills to a business that values them.

• Experience: 2 years of experience in the garment or related-industry (Wholesale, Production, or Merchandising).
• Communication: Strong written and verbal skills are a non-negotiable. You must be comfortable emailing corporate buyers, warehouse personnel and overseas factory-contacts, alike.
• Detail-Oriented: You are the type of person who spots a typo in a PO or notices when a date or on a spreadsheet doesn't look right.
• Technical Skills: Proficiency in Microsoft Excel is required. Experience with PLM systems (On Display) and/or retailer vendor portals is a major plus.
• Attitude: You have a "no task too big or small" mentality. You understand that in a small business, flexibility is key.

Why Join Us?

• Mentorship: You will get to work directly alongside the owners and other experienced team-members and gain insight into running a successful heritage brand. We will encourage you to grow and pursue the areas of the business that most interest you but you will get a true 360 view and understanding of the garment industry as it is today.
• Environment: We are a small team that respects one another's time and dignity. If you are more comfortable in a structured corporate environment, this is probably not the ideal place for you.
• A Love of Product: We are a designer-driven company and a truly special office for someone who loves textiles, childrenswear and the art of creating. If you are more comf