Staff Accountant - Payroll and Payables

Piper Shores is Maine’s only non-profit Continuing Care Retirement Community. We are looking for a detail-oriented finance professional to perform payroll and accounts payable functions. The role also assists the Finance Director and Controller in the day-to-day operations of the Finance Department. This is an on-site position with strong growth potential along with an opportunity to work alongside a team of highly skilled finance professionals in a warm and welcoming environment. Piper Shores has a resident population of 400 and an employee base of 275 full and part-time employees.

ESSENTIAL JOB DUTIES:

Payroll Duties

• Reviews and maintains employee file information in the time clock system. Troubleshoots and processes hours worked data from the time clock system.
• Maintains employee profile such as direct deposit information, PTO changes, changes in insurance, etc.
• Reviews, summarizes, and inputs payroll information via electronic system.
• Transmits Federal and State tax deposits; retirement and/or pension contributions; Flexible Spending Account deductions; and other contributions as necessary.
• Maintains codes for various employment differentials based on position and shift
• Processes year end documents such as W-2s and 1095s.
• Ensures accuracy of tracking leaves of absences within timekeeping system (FMLA, PTO, etc.).
• Maintains and updates 401k and Roth plans and 457(b) plans as necessary.
• Responds to management and employee questions regarding payroll including assisting employees with accessing online timekeeping and paystub systems.
• Updates payroll system for tax changes at year end.

Accounts Payable Duties:

• Reviews accounts payable invoices for accuracy and inputs data.
• Selects invoices for payment and prepares checks for signature.
• Reconciles vendor statements to ensure proper charges and credits have been recorded.
• Receives, researches, and responds to vendor inquiries regarding accounts payable as needed.
• Processes and prepares accounts payable reports; retains backup and support documents in an organized fashion.
• Participates in initiatives to build technology and efficiency improvements into accounts payable system.
• Prepares and processes EFTs.
• Maintains vendor profiles for correct sales tax status and ACH information.
• Assists Finance Team members with month-end close and other accounting functions. 

QUALIFICATIONS:

• Associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred.
• Minimum 2 years of professional experience in payroll processing or accounting required.
• Strong attention to detail and ability to work with large volumes of data.
• Excellent organizational and time management skills, with the ability to prioritize tasks.
• Proficient in Microsoft Office and experience with payroll and accounting software.
• Strong problem-solving skills and the ability to resolve discrepancies efficiently.
• Knowledge of accounts payable processes, general accounting principles, and tax regulations.
• Strong understanding of payroll regulations, tax laws, and labor laws.
• Ability to handle confidential information with discretion.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.

Benefits:

• Health, dental and vision insurance as low as $60/month for a top-tier plan
• 100% company-sponsored short and long-term disability and life insurance
• 18 days of Paid Time Off to start, PTO buy-back feature
• 8 paid holidays (double pay for working holidays) and 2 paid personal days
• Retirement plan option with up to 4% company match
• Employee referral bonuses up to $3,000
• Growth opportunities and career pathways with tuition reimbursement
• Regular employee appreciation events including meals, raffles and contests
• Gift cards for outstanding service
• Generous annual performance increases to base pay
• Monthly Town Hall meetings to promote communication and hear employee concerns

Piper Shores is dedicated to a policy of compliance with all federal and state laws regarding nondiscrimination in employment.

Consistent with the Maine Human Rights Act and the American with Disabilities Act, applicants may request a reasonable accommodation if needed to participate in the application process.

Under Maine law, all employees working in congregate care facilities must be fully vaccinated against Influenza, and required Public Health vaccines such as MMR/TB/etc. A two-step TB test is required upon hire.