Piper Prairie Elementary Bookkeeping Secretary

Piper Prairie Elementary has an immediate opening for a Bookkeeping Secretary. Interested applicants should complete the online application and include a letter of interest, resume, and three current references (including a current supervisor). Applicants are encouraged to apply as soon as possible. Position will remain open until filled.

Overview: The bookkeeper plays a crucial role in maintaining accurate financial records and supporting administrative functions within the school environment. 

Compensation: Starting wage is $18.00/hour, with increases based on experience and education according to the classified salary schedule. Single paid health insurance included. KPERS-covered position. District 403(b) matching contribution. 

Qualifications and Skills:

• High school degree or beyond
• Working knowledge of Microsoft Office and Google Suites
• 3-5 years of bookkeeping or accounting experience, preferably in an educational setting
• Proficiency in Skyward SBAA or Finance software preferred
• Strong understanding of financial principles and practices
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Attention to detail
• High level of professionalism and courtesy
• Ability to work independently and prioritize tasks effectively.

Essential Job Functions:

• Financial Record Keeping:

  • Maintain accurate records of financial transactions, including expenditures, receipts, and payments.
  • Record financial data into appropriate ledgers and accounting software.
  • Reconcile bank statements and ensure accuracy of financial records.

• Accounts Payable and Receivable:

  • Process invoices and payments in a timely manner.
  • Monitor outstanding accounts receivable and follow up on overdue payments.
  • Coordinate with vendors and suppliers regarding payment inquiries and discrepancies.

• Budget Management:

  • Assist in the preparation and monitoring of the school's annual budget.
  • Track expenditures against budget allocations and provide regular reports to school administration.
  • Collaborate with relevant stakeholders to ensure budget compliance and financial accountability.

• Financial Reporting:

  • Generate financial reports, such as balance sheets, income statements, and cash flow statements, as required.
  • Provide financial analysis and insights to support decision-making processes.
  • Prepare documentation for audits and assist auditors as needed.

• Administrative Support:

• Collaborate with administrative staff to support various school activities and initiatives.
• Assist with general office tasks, such as answering phones, responding to emails, and filing documents.
• Maintain confidentiality of sensitive financial information and adhere to data protection regulations.

Physical Requirements:

• Prolonged periods of sitting at a desk
• Must be able to lift up to 20 pounds at times
• Mobility to move around the school campus to attend meetings, events, or assist students and staff as needed.
• Visual and auditory acuity to effectively communicate and interact with students, parents, and staff.
• Stamina and flexibility to work occasional evenings or weekends for special events at the request of administration.