Office Administrator (part-time)

POSITION DESCRIPTION:
Pioneering Evolution is seeking a part-time Office Administrator to provide essential day-to-day operational and administrative support to ensure the smooth and efficient functioning of our office environment. This position plays a key role in creating an organized, welcoming, and productive workspace by coordinating office logistics, maintaining supplies, and supporting internal communications and operations. The ideal candidate is a detail-oriented, proactive self-starter with strong interpersonal skills and a flexible, team-oriented mindset. This position requires the ability to manage multiple priorities in a fast-paced, collaborative environment while maintaining a high level of professionalism and discretion.

RESPONSIBILITIES:

• Serve as the primary point of contact for all general office needs, coordinating supplies, equipment, mail, deliveries, and service requests.

• Maintain a clean, organized, and professional office environment, including kitchen, meeting rooms, and shared spaces.

• Support onboarding and offboarding logistics for employees, including workspace setup, access coordination, and welcome materials.

• Manage office supply inventory and vendor relationships; place timely orders and reconcile expenses.

• Coordinate schedules and logistics for internal meetings, company events, and staff gatherings.

• Provide administrative support to staff as needed, including preparing documents, forms, or internal communications.

• Ensure consistent application of office protocols and support updates to company policies and procedures documentation.

• Assist with light bookkeeping, expense reporting, and data entry as requested.

• Support ad hoc projects and internal initiatives across departments to improve efficiency and employee experience.

• Serve as a warm, professional, and resourceful first point of contact for visitors and incoming calls.

REQUIRED EXPERIENCE:

• 0-2 years of experience in an administrative, operations, or office coordination role.

• Proficiency in Google Workspace (Docs, Sheets, Calendar, MS Office) and familiarity with common office systems.

• Strong attention to detail and ability to manage competing priorities effectively.

• Clear and professional written and verbal communication skills.

• Demonstrated initiative, discretion, and dependability in a work setting.

• Comfortable working both independently and as part of a team.

DESIRED EXPERIENCE:

• Experience in a small business or government contracting environment.

• Familiarity with basic budgeting, purchasing, or expense tracking processes.

• Experience coordinating travel or team events.

• Comfort with light IT troubleshooting or interfacing with tech support as needed.