Payroll Administrator

Position Summary:

The Payroll Administrator is responsible for the accurate and timely processing of payroll, benefits-related reconciliations, and compliance with applicable laws and regulations. This role ensures employees are paid correctly, benefit payments are reconciled and submitted and serves as a point of contact for payroll inquiries.

Key Responsibilities:

Payroll Administration

·      Process biweekly and monthly payrolls accurately and on schedule.

·      Maintain payroll records, including deductions, garnishments, and benefits contributions.

·      Verify timekeeping records and resolve discrepancies with managers or employees.

·      Provide support in maintaining HRIS, with a focus on labor allocation and time and attendance setup to ensure proper reporting.

·      Ensure compliance with wage, hour, and tax laws at the federal, state, and local levels.

·      Prepare and distribute required payroll reports and year-end forms (W-2, 1095-C, etc.).

·      Partner with HR reps to ensure employee data in payroll and HRIS systems is accurate and up to date.

·      Respond promptly to employee inquiries regarding pay, deductions, and payroll policies.

·      Generate reports for Finance and HR as requested.

·      Stay current on payroll best practices, system updates, and changes in legislation affecting payroll.

• Maintain confidential employee payroll and benefits records in accordance with company policies and legal requirements.
• Reconcile employee benefit enrollments, changes, and terminations in HRIS and benefits systems.
• Responsible for monthly benefits reconciliations. This includes health and wellness benefits, 401K contributions and union benefits payments.

Qualifications:

• 3 years of experience in payroll, with exposure to benefits reconciliation and reporting.
• Strong knowledge of payroll laws, wage and hour compliance, and benefits regulations.
• Experience with payroll/HRIS systems (e.g., Paycom, ADP, UKG, or similar).
• Proficiency in Microsoft Excel (formulas, pivot tables, data analysis).
• High level of accuracy, attention to detail, organizational skills, and confidentiality.
• Excellent communication and problem-solving skills.
• Bilingual (English/Spanish) preferred to support a diverse workforce.
• Associate’s or bachelor’s degree in HR, Accounting, or related field preferred.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP), a plus.

Reports to: Director of Payroll and Benefits.