Secretary

chool Secretary — Pioneer Charter Schools of Science II Beverly, MA | Full-Time | 2026–2027 School Year About Us Pioneer Charter Schools of Science II (PCSS) is a highly ranked, National Blue Ribbon public charter school network with a mission rooted in one powerful belief: where a student grows up should never limit where they end up. As a STEM-focused college preparatory school, we hold every student to the highest expectations and ensure our graduates are ready for the demands of higher education. We are seeking a talented, organized, and driven individual to join our Beverly campus team as School Secretary for the 2026–2027 school year. This is an opportunity to be part of something meaningful — supporting a dedicated community of educators who show up every day to unlock student potential. What You'll Do The School Secretary is the heartbeat of our school office. You are often the first person a family meets when they walk through our doors, the first voice a parent hears when they call, and a steady, reassuring presence for students navigating their school day. In this role, professionalism and warmth go hand in hand. Front Office & Community Relations Greet students, families, staff, and visitors with genuine warmth and professionalism, creating a welcoming environment that reflects our school's values Serve as the primary point of contact for incoming calls and emails, responding promptly and directing inquiries to the appropriate staff members Manage visitor check-in procedures, ensuring school safety protocols are followed at all times Assist families in navigating school processes — enrollment, attendance questions, records requests — with patience and clarity Serve as a calm, helpful presence during high-volume or emotionally sensitive interactions with students and families Administrative Operations Manage daily attendance records, follow up on student absences, and communicate with families as needed Maintain accurate and organized student records in PowerSchool, including enrollment data, demographics, and documentation Prepare correspondence, memos, and communications on behalf of school leadership Support scheduling, meeting coordination, and calendar management for administrative staff Process incoming and outgoing mail, manage office supply inventory, and coordinate with vendors as needed Assist with printing, copying, and distribution of school-wide materials and communications Student & Staff Support Provide day-to-day support to students who visit the office — whether they need to reach a parent, are feeling unwell, or need direction — treating each interaction with care and dignity Assist teachers and staff with administrative requests, helping reduce the logistical load so they can focus on instruction Support the coordination of school events, field trips, and activities as needed Assist with data entry and reporting tasks that support school-wide initiatives, including MTSS documentation and compliance records What We Offer Competitive salary and comprehensive benefits package Supportive and dynamic work environment Job-embedded coaching and professional development Up to $3,000 annual tuition reimbursement The opportunity to contribute to a diverse, high-achieving student community Requirements Prior experience as a secretary or office/administrative assistant preferred Knowledge of office management systems and procedures Proficiency in Microsoft Office Suite; experience with standard office equipment Excellent time management and organizational skills Strong written and verbal communication skills Professional telephone manner and interpersonal skills Excellent typing skills PowerSchool experience preferred Equal Opportunity Employer PCSS does not discriminate in its programs, activities, facilities, employment, or educational opportunities on the basis of race, color, age, disability, sex, religion, homelessness, national origin, gender identity, sexual orientation, or any other protected characteristic. We are committed to a workplace that upholds the dignity of every individual. Job Types: Full-time, Contract Benefits: Dental insurance Flexible spending account Health insurance Paid time off Professional development assistance Vision insurance Education: Bachelor's Preferred Work Location: In person