What are the responsibilities and job description for the Executive Assistant To President position at Pinnacle Talent Acquisition?
We currently have an opening for the Executive Assistant to the CEO. This is a Temporary to Hire Opportunity. The Executive Assistant will provide executive administrative support to the CEO, to include correspondence, meetings, executive relationship engagement and management, travel coordination and logistical support. On behalf of the CEO, the Executive Assistant will interact with the Board on an as-needed basis and work with the Leadership Team for weekly, monthly. Board reports and manage all electronic interactions. (Voice mail, ZOOM, Webinars, etc.)ESSENTIAL DUTIES AND RESPONSIBILITIES:Manage CEO's calendar and schedule appointments and meetings. Ensure all preparations for the meetings are made.Manage a significant and consistent volume of CEO's speaking requests and engagementsProvide support for cross-collaborative work of CEO's office.Project manage select activities on behalf of CEO's office.Arrange detailed travel plans and itineraries, compile documents for travel-related meetings. Submit reimbursement request for travel expenses and all other expenses incurred by the office of the CEO.Screen incoming calls and emails to the CEO's office and respond independently when possible.Handle correspondence (both mail and electronic) to the CEO, including sorting, prioritizing, redistributing, and composing responses as needed.Maintain files, records, and information of use to the CEO.Coordinate communications between Team Leaders and CEO.Provide administrative support during Board of Directors meeting as a backup to Governance Team or requested by the CEO and BOD.Assess organizational facility needs and work with/assist when needed - the Director of Administrative Services in maintaining a work environment that builds culture and reflects mission.Purchase items for staff meetings and office décor.Maintain Notary Public Certification and provide Notary support for the organization.Interface well with all departments of the organization and external contacts to present the CEO in highly professional manner.Work independently after initial instructions and take initiative to assure prompt, appropriate response to needs.Provide insight and institutional knowledge to CEO on consistent basis.Maintain the highest level of confidentiality.Perform other duties as assigned.MINIMUM QUALIFICATIONS:Two years of college or equivalent (secretarial program from business school, bachelor's degree preferred)3 - 5 years of related experience providing administrative support for an executive officerExperience working in the mental health field and/or non-profit organization preferred.Proficient in Microsoft Office 365 productsTech savvy; can easily adapt to use modern office technology and communications toolsExcellent oral and written communication skills in EnglishExcellent organizational and time management skills with a strong attention to detail.Results-drivenAble to work independently and a "self-starter"Willingness and ability to occasionally work outside of business hours in support of travel requirements of the CEO's schedule.Must pass background check Company DescriptionPTA is hiring on behalf of another company
Salary : $41 - $46