Administrative Operations Manager

OVERVIEW:

Our firm is searching for an experienced and self-directed individual to join our team as the leader/manager overseeing our general business functions and administrative team. This is a fantastic opportunity for a professional who thrives in a fast-paced team environment, enjoys analyzing and driving evolution, and taking part in a growing company. This role will collaborate and influence other functional, geographical and business units and their perspective teams to set strategies and align resources to achieve shared objectives.

This role would include leading all accounting, human resources, treasury, tax planning, capital expenditure, interaction with outsourced consultants (certified public accounting, information technology, human resources, payroll, benefits, legal, etc.).  This position will be responsible for financial analysis, forecasting and budgets, accounts payable, accounts receivable, financial reporting, annual audit process, compliance and credit activities. This role also overlaps the core professional service offerings of the firm such that business fundamentals and process improvement initiatives touch all aspects of the firm.

This role requires strong communication skills, the ability to lead, ability to solve problems, be strategically focused, and results orientated.

PRIMARY ESSENTIAL RESPONSIBILITIES:

• Serve as a senior member of the administrative team to manage all administrative.
• Responsible for Strategic Planning and development of financial and accounting systems and contributing to overall organizational strategic objectives.
• Develop and manage financial controls in accordance with the company’s policies and procedures
• Monitor the financial performance of the company. Provide accurate analysis of profitability across service lines and multiple offices.
• Compile and analyze monthly reporting packages for management and ownership group.
• Participate in the development of and support the company's strategic plans.
• Lead the creation of annual operating budgets and support presentation to ownership group.
• Identify areas of improvement within the business operations and participate in the execution of the action plans to drive the improvement.
• Provide leadership and support to drive process improvement within accounts receivable and accounts payable departments resulting in the reduction of manual work.
• Manage the development and execution of collection activities for the company.
• Assure accurate payment of multi-state sales & use tax and corporate filing/registration compliance.
• Establish a results-oriented management style that measures and evaluates individual performance against clearly defined accountable competencies, responsibilities, and objectives.
• Attract, develop, and retain talent within the business unit to ensure the competency level of all employees is sufficient to be fully effective in their roles.
• Foster a culture of acting with a high sense of integrity, inclusion, engagement, responsibility, transparency, and performance with a sense of urgency.
• Establish, implement, maintain new employee onboarding processes.
• Manage subordinates.
• Drive company culture objectives.
• Situational travel to company office locations (typically day trips)

WORK DIRECTION RECEIVED:

• Ownership Group

SUPERVISORY RESPONSIBILITIES:

• Senior Accountant
• Accounting Coordinator
• Business Coordinator
• Immediate Future: Hybrid Project Coordinator / Business Coordinator
• Outsourced Business Consultants

EDUCATION AND/OR EXPERIENCE:

• Bachelors degree in Accounting or Finance preferred
• Advanced knowledge of Accounting principles
• Ability to effectively communicate with all levels of internal and external customers
• Strong time management skills
• Excellent financial analysis and forecast capabilities
• Experience working with multiple company locations
• Demonstrated process improvement skills
• Demonstrated ability to motivate others
• Ability to effectively set priorities
• Demonstrated leadership abilities
• Demonstrated ability in making quality and timely decisions

NOTIFICATION TO AGENCIES:

In the absence of a signed Master Service Agreement or similar contract from third-party recruiters or employment agencies to submit resumes for a specific requisition, Pinnacle does not accept unsolicited resumes or calls and will not consider or approve payment to any third-parties for hires made.