What are the responsibilities and job description for the HR Assistant position at Pinkerton Academy?
Contract Period: Full-time, year-round position, 40 hours/week, hourly, non-exempt
Supervisor: Chief Human Resources Officer (CHRO)
Qualifications: High School graduate and 2 years of office experience or related HR experience. Demonstrates strong organizational and time-management skills, with the ability to independently prioritize and complete tasks. Comfortable using and learning new technologies. Proactive and detail-oriented, with excellent interpersonal skills and the ability to collaborate effectively in a fast-paced environment. Proficient in Google Workspace and Microsoft Office, with a high level of discretion and confidentiality.
Summary: The Human Resources Assistant provides general administrative support for the department.
Supervisor: Chief Human Resources Officer (CHRO)
Qualifications: High School graduate and 2 years of office experience or related HR experience. Demonstrates strong organizational and time-management skills, with the ability to independently prioritize and complete tasks. Comfortable using and learning new technologies. Proactive and detail-oriented, with excellent interpersonal skills and the ability to collaborate effectively in a fast-paced environment. Proficient in Google Workspace and Microsoft Office, with a high level of discretion and confidentiality.
Summary: The Human Resources Assistant provides general administrative support for the department.
Essential Duties:
- Front desk duties: answer incoming calls, refer questions to appropriate HR staff; transfer calls (screening calls when needed), perform administrative tasks (order business cards, etc), and welcome and direct all Stearn’s House visitors.
- Maintain inventory and order office supplies.
- Assist with the day-to-day operations of the Human Resource functions and duties.
- Assign and track yearly mandatory training.
- Maintain and respond to incoming emails from humanresources@PA.
- Serves as backup for employee fingerprinting; conducts fingerprinting for volunteers and contracted service providers. Prepares invoices for billing and State of NH processing. Manages background affidavit documentation.
- Assist with federal and state compliance requirements (notifications, signage, etc).
- Maintain and update the HR web page.
- Assist with various human resource projects, including updating the course catalog; tracking employment contracts, work agreements, and handbook acknowledgment, etc.
- Maintain and organize electronic and manual personnel files in compliance with applicable legal requirements. Maintain the integrity and confidentiality of all human resource files and records. Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. Shift HR file location as needed.
- Assist with offboarding procedures (termination of accounts, return of keys, IDs, and parking passes).
- Assist with the preparation, distribution, and tracking of offer letters for non-status positions.
- Assist with benefits audits.
- Serve as a contact for HRIS access issues.
- Process donations, send baby gifts, and order flowers for employees for bereavement, illness, etc.
- Maintain email group data as assigned.
- Retrieve information as requested from records, emails, minutes, and other related documents; prepare written summaries of data when needed.
- Serve as backup for general questions about benefits and recruitment.
- Perform other duties as assigned.