What are the responsibilities and job description for the Assistant Project Manager - High-End Residential Construction position at Pinemar Inc.?
Assistant Project Manager - High-End Residential Construction
Ardmore, PA | Full-Time
Pinemar, Inc. is a company of builders and craftspeople working together to build extraordinary and beautiful homes. With a deeply collaborative approach to working with all project stakeholders, Pinemar is focused on building architecturally unique, one-of-a-kind custom homes, complex and large-scale renovations, and providing ongoing home and estate maintenance services. We're proud to be recognized as one of the Best Places to Work in 2024 and 2025, a distinction earned by our team-centered culture and dedication to professional growth.
The Assistant Project Manager works as an integral part of the project team alongside the Project Manager, Superintendent, and Project Executive to ensure Pinemar's projects are built according to the highest quality standards. Your work includes developing a detailed understanding of project scope and budget, managing information flow and project documentation, coordinating trade partners, helping manage project schedule, and maintaining quality control.
Learn more about us: Pinemar.net
Key Responsibilities:
Pre-Construction Activities:
- Work with the Architect and Design Partners, along with Pinemar's Estimating team, on developing proposals for new projects, developing bid packages, and coordinating with trade partners and material suppliers during the pre-construction phase.
- Review architectural and consultant plans to evaluate constructability and proactively identify coordination issues.
- Assist in developing preliminary project schedules.
- Assist with trade partner contract/commitment buyout.
Project Coordination and Administration:
- Evaluate plans and changes to plans to ensure information is properly coordinated throughout the project lifecycle to ensure the field teams always have a buildable set of plans.
- Proactively problem solve plan deficiencies to maintain the production schedule.
- Develop architectural and construction details to support the successful completion of the work by the field teams.
Document Control:
- Manage project documentation including drawing updates, sketches, and bulletins to keep an up-to-date record set from preconstruction through project closeout and warranty.
- Prepare submittals working with trade partners and project coordinators
- Assist with RFIs with project team and trade partners
- Prepare analysis and documentation to support change orders.
- Work with PM & Superintendent to develop meeting agendas, take notes during meetings, and issue meeting minutes.
- Distribute relevant documents to subcontractors and stakeholders.
Cost Control:
- Monitor subcontractor performance against the project scope, schedule, and budget.
- Track project expenditures against the budget and identify areas for cost savings.
- Prepare cost reports and analyze variances
- Coordinates with engineers, inspectors, and client/owner representatives to isolate project problems and assists in developing solutions
Schedule Management:
- Assist in developing and maintaining the project schedule using scheduling software.
What you'll need to be successful
- Undergraduate and/or Graduate Degree in Architecture, Construction Management, or Engineering.
- 3 years of custom residential project management or commercial project management.
- A strong working understanding and expertise in the methods, materials, and processes specific to high-end residential construction, and construction sequencing for complex residential renovations and new builds.
- Strong organizational skills, ability to juggle multiple competing priorities, and manage time effectively.
- Strong problem-solving skills, curiosity, and the ability to learn new skills.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite, Bluebeam, Revit, and AutoCAD. Familiarity with Procore, SketchUp, and rendering software is a plus.
- A "can-do" attitude, curiosity and determination, and a growth mindset.
What we offer:
- Competitive pay, commensurate with experience and skills
- 100% paid medical and dental insurance
- 401(k) retirement savings plan with employer profit-sharing contribution
- 6 paid holidays each year
- 15 Days of Paid Time-Off (PTO)
- Annual discretionary bonus based on company performance