Project Manager II

BASIC PURPOSE

The Project Manager II (PM2) is a generalist, responsible for the independent planning, management, and delivery of business processes, capital, and/or technology-related projects across PSTA. This position manages scope, budget, schedules, resources, and stakeholder coordination for projects of moderate complexity. The PM2 ensures projects are completed within established parameters and aligns with agency goals, standards, and compliance requirements.  

ESSENTIAL FUNCTIONS

·         Leads the planning, execution, and closeout of projects in accordance with PMO standards.

·         Develops project scopes, schedules, and budgets; monitors and adjusts throughout the project lifecycle.

·         Coordinates cross-functional project teams, contractors, consultants, and vendors.

·         Ensures compliance with project requirements, timelines, and funding constraints.

·         Prepares reports, dashboards, and presentations for leadership and stakeholders.

·         Tracks project risks and issues; develops mitigation strategies.

·         Reviews and processes invoices, payment requests, and contract deliverables.

·         Engages with internal departments and external agencies to coordinate project implementation.

·         Supports continuous improvement of PMO processes and tools.

·         Travels to external locations to ensure deliverables are acceptable.

·         Performs other duties as assigned.

MINIMUM QUALIFICATIONS

·         Education: Bachelor’s degree or equivalent experience. PMP or equivalent certification preferred.

·         Experience: 3 years of experience managing cross-functional projects.

·         License Requirement: Must have or be able to obtain a valid Florida Driver’s License.

KNOWLEDGE, SKILLS AND ABILITIES

·         Knowledge of project management principles, tools, and methodologies.

·         Skilled in budget management, scheduling, vendor coordination, and stakeholder engagement.

·         Proficient in project management tools (like Wrike, Monday.com, Asana or similar), MS Office, Visio, and other collaboration tools.

·         Ability to prioritize multiple projects and meet deadlines in a dynamic environment.

·         Strong written and verbal communication skills.

·         Ability to manage project documentation and reporting with accuracy and professionalism.

·         Demonstrates initiative, teamwork, and customer service.

PERFORMANCE STANDARDS 

·         Quality of Work - Produces accurate, thorough, and high-quality work.

·         Communication - Communicates clearly and effectively with colleagues, staff, and stakeholders. 

·         Planning / Organizing - Effectively develops and implements plans, organizes and delegates tasks for their team in line with strategic priorities.

·         Problem Solving and Conflict Resolution- Effectively identifies and resolves issues leading to positive outcomes.

·         Leadership - Demonstrates leadership qualities, such as quality decision making and problem solving, influencing and inspiring others, guiding a team towards achieving common goals, fostering a positive work environment, and encouraging employee growth.