What are the responsibilities and job description for the Project/Administrative Assistant – Construction position at Pinellas Plumbing LLC?
Project/Administrative Assistant – Construction
📍 Clearwater, FL | 🕐 Full-Time | 🏗 Construction Industry
We’re looking for a detail-oriented, organized Project/Administrative Assistant to support our construction operations. You’ll assist project managers, service teams, and office staff with everything from permitting and scheduling to document control and customer coordination.
Key Responsibilities- Pull permits, schedule inspections, and keep track of necessary construction documents (Notice of Commencements/Notice to Owners) for filing purposes
- Support bid coordination and change order preparation
- Review and process daily timesheets for field teams
- Handle administrative tasks: data entry, scanning, filing, mail, phones, coordinating meetings
- Maintain inventory and distribution of company shirts, hard-hats, etc.
- Equipment and tool registration
- Assist with collections, warranty tracking, and petty cash reconciliation
- Coordinate deliveries, laborers, service calls, and equipment tracking
- Maintain office supplies, order consumables, and assist with event planning
- Maintain office cleanliness
- Notarize documents (if not certified, certification will be part of onboarding)
- Keep track of important project dates to assist the admin team on filing necessary paperwork by specific deadlines
- Serve as a liaison and maintain communication between departments such as accounting, estimating, project management, etc. as required
- Preferably 1 year of office or administrative experience (construction ideal)
- High school diploma or equivalent
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Strong communication, multitasking, and time management skills
- Ability to handle fast-paced, detail-heavy work with accuracy
- Reliable transportation required
- Paid Time Off (PTO)
- 401(k) Retirement Plan
- Health Insurance
- Paid Company Holidays
Join a fast-paced, team-oriented environment where your organizational skills make a real impact in the field.
Salary : $17 - $19
