Records Management Specialist

Do you have experience with compliance, records management, and collaborating in a team environment? Pinellas County has the ideal career move for you!!

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Performs moderately complex work providing clerical support in one or more of the following areas: Customer Service, Accounting, or Office Support; supports departmental activities in a wide range of County programs, services, and offices; evaluates situations and inquiries in order to provide the most useful and appropriate information; explains in general terms the procedures and functions of the various County and other governmental agencies; helps and assists others and takes appropriate action or makes proper referrals based upon this knowledge.

This Office Specialist position is located at: 440 Court Street, 2nd Floor, Clearwater, FL 33756 and 647 1st Avenue North, St. Petersburg, FL 33701. Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m.

Starting salary: $18.36. Position salary range: $18.36 - $24.74

What Will You Do?

• Support the Human Services Compliance and Administration Manager in overseeing departmental activities in a wide range of County programs, services, and offices.
• Support the Human Services Department with Records Management, including, but not limited to, public records and health records.
• Assist the Human Services Department with questions or concerns about compliance requirements.
• Professionally represent Pinellas County to assist and provide routine support on inquiries from others for assistance, services, and resolution of requests and issues.
• Assists in the research, compiling, documenting, sorting, and summarizing of data.
• Assists in maintaining organization and tracking of policies, procedures, records, and files.
• Learn and understand statutes, rules, and regulations related to a heavily regulated Department.
• Performs other related job duties as assigned.
  
  

What Do You Need?

Experience: Dealing with administrative matters, records management, customer accounts, service problems, general clerical, and experience in the use of computers and general office equipment.

• 2 years of experience as described above.
• An Associate’s or higher-level degree and experience as described above.
• Trade school or vocational training degree, diploma, or certificate that includes training or experience as described above.
• An equivalent combination of education and/or experience.
• Assignment to work a variety of work schedules, including compulsory work periods in special, emergency, and/or disaster situations, is mandatory.
  
  

Highly Desirable

• Experience collecting, maintaining, and protecting sensitive Health Records.
• Possess a Registered Health Information Technician Certification.
• Experience in handling Public Records requests and familiarity with the Florida Sunshine Law.
• Ability to manage confidential information professionally and discreetly.
• Knowledge and experience working with regulations for Covered Entities, including but not limited to the Health Insurance Portability and Accountability Act (HIPAA) and 42 CFR Part 2.
• Strong communication (verbal and written), analytical, organizational, judgment, and writing skills.
• Experience building strong working relationships with staff, other organizations, agencies, officials, and the public.
• Knowledge of standard office practices, procedures, policies, computers, operating systems, and related software applications.
• Significant independent judgment and initiative are necessary to assist the daily operations of the department within a highly cooperative and collaborative work environment.
  
  

Why Choose Pinellas County?

Benefits

When you join Pinellas County, you’re not just taking on a job—you’re investing in your future. We believe in supporting our employees with exceptional benefits that help you thrive both professionally and personally. Here's why our benefits stand out as some of the best in the area:

• Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
• Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
• Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
• Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
• Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.
  
  

Want to learn more?

Review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.

Office Specialist 1