What are the responsibilities and job description for the Executive Assistant position at Pinehurst Medical?
Position Summary
Pinehurst Medical Clinic is seeking an Executive Assistant to support our CEO within our Administration office in Pinehurst, NC. This position plays a key role in patient care working with our providers in providing by providing secretarial and administrative support to the Chief Executive Officer and other management staff as requested. This is a full-time day shift position.
Essential Functions Responsibilities
- Maintains proficiency on designated systems utilized throughout the clinic including but not limited to (Web eXChange, Relatient, etc.)
- Types, revises, and combines material such as correspondence, reports, forms, and meeting notes. Independently prepares correspondence in addition to proofreading material or suggesting changes, when appropriate, on correspondence prepared by others.
- Tracks and updates corporate licensures as needed.
- Maintains CEO's calendar, when requested, prepares agendas, arranges meetings, and informs participants of meeting topics.
- Receives incoming mail and takes appropriate action.
- Answers and triages telephone calls for the administration office.
- Coordinates scheduling and logistics of office and physician meetings as necessary. Taking notes and recording minutes when needed.
- Serves as administrative/public interface.
- Performs office supply orders to ensure adequate supplies are maintained onsite at a level to support needs.
- Performs other duties as assigned.
Qualifications
Education (Including Licenses and Certifications):
- High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Experience:
- Five years of executive secretarial experience is preferred.
- Experience in the medical field is highly desired.
- Proficient knowledge of Microsoft office suite (word, excel, and PowerPoint) required
Day Shift (Monday through Friday)
40 Hours Per Week