What are the responsibilities and job description for the Executive Assistant position at Pinehurst Apartment Services?
Part-Time Executive Assistant
Company: Pinehurst Apartment Services
Location: Twin Cities, MN (Hybrid / In-Office Preferred)
Type: Part-Time (20–30 hours/week)
Pay: $20-$22/hour
Reports To: CEO
ABOUT PINEHURST APARTMENT SERVICES
Pinehurst Apartment Services is a rapidly growing commercial cleaning company focused exclusively on apartment community common-area cleaning. We operate with a high standard of accountability, quality control, and professionalism, and we are building systems that allow us to scale without chaos.
ROLE OVERVIEW
The Executive Assistant will support operational execution by owning scheduling coordination, labor audits, inventory tracking, and invoice verification. This is not a personal assistant role — it is an operations support role that plays a direct part in keeping the business running smoothly.
KEY RESPONSIBILITIES
- Assist with scheduling unit turns across properties
- Make schedule edits due to call-outs or short-notice changes
- Coordinate with field leadership to ensure coverage
- Maintain and communicate updated schedules
- Audit weekly employee hours
- Identify discrepancies before payroll
- Flag issues for review
- Keep inventory levels accurate
- Compile weekly inventory requests
- Coordinate restocking
- Audit unit turn invoices weekly
- Ensure all completed work is invoiced
- Flag missing or incorrect invoices
WHAT WE’RE LOOKING FOR
- Strong organization and attention to detail
- Ability to manage schedules and operational data
- Strong follow-through
- Comfort with spreadsheets and admin systems
How to Apply:
If you are interested in joining our team as a Executive Assistant, please send your resume and a brief cover letter outlining your relevant experience to ben@pinehurstas.com.
Equal Opportunity Employer:
Pinehurst Apartment Services is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.
Pay: $20.00 - $22.00 per hour
Expected hours: 20.0 per week
Benefits:
- Flexible schedule
- Referral program
Experience:
- Executive Assistant: 1 year (Preferred)
Work Location: In person
Salary : $20 - $22