Finance Office Administrator

Job Summary· Exhibits a positive attitude in word and action and encourages others to do the same. · Collaborates with all team members in a way that builds upon ideas and takes personal accountability and ownership of projects, role, and assignments. · Collects, analyzes, and compiles budget goals, objectives, and performance measures for budget preparation. · Tracks, and reviews expenditures, oversees and monitors budget processing as assigned. · Trains others in budgetary policies and constraints. · Coordinates the sale of surplus PSWID equipment and goods, listing the items online, interacting with potential and successful bidders, processing official sales documents, and documenting the disposal records for fixed asset tracking. · Coordinates outgoing and incoming mail and packages and printing/copy jobs. Directs the work of support staff of PSWID. Provides training, instructions, and ongoing training needs. Assigns tasks, reviews work, and provides input into performance evaluations. Provides staff coaching/counseling. · Provides advanced level and confidential administrative support including compiling detailed information, preparing policy drafts, statistical reports, and other documents. · Responds to escalated complex requests or complaints from internal and external customers; resolves customer inquiries independently using appropriate judgement and authorized discretion within established policies and procedures. · Trains and performs quality control measures on others’ work with cross training efforts for the department as well as onboarding training. · Serves as a peer mentor and subject matter expert resource through skills and knowledge transfer within the team. · Analyzes unit objectives, goals, standards, priorities, policy and procedures. · Researches, recommends, develops draft administrative procedures for operational effectiveness. · Routinely conducts research and performs special projects for the assigned department. · Composes, edits, tracks, and submits department specific documents and report/publications. · Responds to public records requests; completes records retention and destruction activities in accordance with local, State and Federal guidelines. · Compiles fiscal and budget data for analysis and assist in department and capital project budget monitoring and tracking. · Coordinates with vendors/contractors to secure services agreements and other required documentation to meet department objectives. · Assist with contract administration to include preparation and tracking of Request for Proposals (RFP’s), annual services contracts, capital improvement projects and related bid processes. · Processes, tracks and reconciles financial and purchasing functions and entries; reports discrepancies as needed. · Responsible for maintaining department specific confidential records including personnel files, training, and time and attendance records. · Responsible for auditing payroll entries/and department; prepares for management approval. · Creates, updates and maintains basic to complex spreadsheets, reports and databases; verifies and tabulates data; runs reports and database queries specific to the department assigned. · Assist with grant research, application process, tracking, and reporting. Maintains grant schedules for required reporting deadlines. · Performs operational functions specific to the assigned department. · Coordinates training schedules and training programs for the department. · Coordinates travel arrangement for department personnel or elected officials. · Provides support and backs

Pay: $22.00 - $28.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $22 - $28