Accounting Clerk

SUMMARY:

The Accounting Clerk supports the agency’s financial operations by performing a variety of accounting and clerical tasks. These include processing and posting invoices, maintaining vendor accounts, reconciling general ledger accounts, and ensuring timely payments. The role requires high accuracy, attention to detail, and the ability to work collaboratively with internal and external stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The Accounting Clerk performs a variety of general accounting support tasks for the accounting department including:

· Accurately review, input, and verify invoices, ensuring proper allocation, departmental coding, and timely payment via P-Card, ACH, checks, and vendor portals.

· Set up and maintenance of vendor accounts, including W9 forms, credit terms, and business information.

· Sort, retain, and reconcile financial documents such as invoices, checks, and payroll records with internal staff, management, and external vendors.

· Investigate and resolve discrepancies in financial data and transactions.

· Perform monthly reconciliation of general ledgers for payables, liabilities, and compensation programs.

· Reconcile and remit unclaimed property to the State of Florida.

· Reconcile and initiate deposit and withdrawal requests for residential participants to ABLE Trust.

· Provide support and backup to the Accounts Receivable Clerk and handle additional duties as assigned.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED) and one-year experience in the bookkeeping field or equivalent college education.

LANGUAGE SKILLS:

Ability to read and interpret documents such as ledgers, payroll information, invoices, purchase orders, and procedure manuals. Ability to write routine correspondence. Ability to speak effectively to customers or employees of an organization.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, percentages, fractions and decimals. Ability to apply concepts of basic algebra.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS:

· Valid Driver's License

· Completion of required training in safety, compliance, and organizational policies within 90 days of hire.

OTHER SKILLS and ABILITIES:

· Competency in Microsoft applications including Word, Excel and Outlook.

· Ability to work well with others.

· Ability to be detail oriented and demonstrate strong organizational skills.

· Ability to work independently.

· Proficiency with 10-key adding machine by touch.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The employee is regularly required to stand; walk; and stoop, kneel, or crouch.

The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Salary : $20 - $22