Deputy Director, Elections

Discover Pinal County! 

Tucked between Arizona's two most populous counties, Pinal County offers a convenient escape from the daily hustle and bustle. Our rural county is a place to unwind and enjoy nature, while also providing the excitement of new adventures. Rich in history and bursting with culture, this is where memories are made and discoveries happen.

Spanning 5,374 square miles, Pinal County features two distinct geographical regions. The eastern part is mountainous, offering breathtaking views at elevations of up to 6,000 feet, while the western part is primarily composed of low valleys filled with beautiful desert vegetation. You can find it all here in the heart of the desert.

Pinal County is seeking an individual who is passionate about upholding the integrity of our democratic process and possesses a deep commitment to ensuring fair, transparent, and secure elections.  If you are a visionary leader with a background in our electoral process, we encourage you to apply.  But first, check out our exceptional suite of benefit offerings:  

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance. 
• Paid Vacation And Sick Leave
  • 15 Vacation Days Accrued Annually Starting Day One
    • After Three (3) Years of Service, 18 Vacation Days Accrued Annually
    • After Five (5) Years of Service, 20 Vacation Days Accrued Annually
• Ten Paid Holidays  One Paid Floating Holiday to Use as You Wish
• 13 Sick Leave Days Accrued Annually Starting Day One
• Paid Sabbaticals Every Five (5) Years
  • Two-Week Sabbatical After Five Years of Continuous Service
  • Three-Week Sabbatical After Ten Years of Continuous Service
  • Four-Week Sabbatical After Fifteen Years of Continuous Service
  • Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
•   Comprehensive Wellness Program
  • Quarterly Wellness Challenges 
  • Vision Exams and Optometry Events Onsite
  • Vaccination Clinics
  • Onsite Mammogram and Prostate Screening Events
  • Skin Cancer Screening Events Onsite
  • Biometrics and Health Screening Events Onsite
  • Financial Health and Retirement Planning Events Onsite & Online
  • Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
• Retirement Plans with Generous Employer Contributions -Guaranteed Lifetime Benefit!
• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
  • Some Medical Plans withZero Employee Premium Cost
• Dental and Vision Plans 
• Tuition Reimbursement Program
• Alternative Work Schedules
• Telehealth 
• Qualified Employer - Public Service Loan Forgiveness Program - Department of Education
• Employee Assistance Program with Ongoing Training & Development Options
• Civil Service Leave 
• VanPool Options
• Short-Term Disability – Employer Paid
• Basic Life Insurance -Employer Paid
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance. 

    Assist the Director of Elections with the overall planning, organizing, staffing, logistics, and operational activities of the Elections Department. Perform work in collaboration with the Recorder’s Office and other key stakeholders to ensure compliance with all federal and state laws, rules, regulations, and intergovernmental agreements relating to elections. Supervise the activities of staff, volunteers, and temporary workers. Oversee and respond to public inquiries regarding election processes and compliance.  

This position is not covered under the Pinal County Merit System. Incumbents in this position serve at the pleasure of their respective Appointing Authority. The employment relationship of incumbents in this position is "at will"; the employee may be terminated at any time, for any reason, with or without cause.

Before you apply, watch this video to learn helpful tips for completing an application at Pinal County: 

• Under the direction of the Board of Supervisors, County Manager and Elections Director, assists the Elections Director in overseeing Election Day and emergency voting operations and logistics, staffing and resources. Works in collaboration with all stakeholders to maintain a secure, transparent, accessible, free and fair election that inspires public confidence in the election process.

• Receives and processes early ballots transferred from the Recorder.

• Oversees post-election ballot processing.
• Provides contract election services and assistance to cities, towns, school districts, fire districts, special districts and the Community College District.
• Processes hand counts and recounts.
• Researches administrative, programmatic and technical processes or problems; develops and implements procedural and technical improvements.
• Reviews existing, proposed or recent changes to election laws, rules and regulations and implements needed changes to Election Department processes and procedures to ensure compliance.
• Prepares all reports outlined in the Secretary of State Elections Procedures Manual or as required in the Arizona Revised Statutes.
• Other duties as assigned.

 POSITION SPECIFIC DUTIES 

 Deputy Director: Operations, Logistics and Warehouse Services  

• Assists the Elections Director with the overall planning and management of the operations of the Pinal County Elections Department. 
• Directs the management of operational, technical and warehouse functions.
• Works with the County Attorney’s office to monitor legislation as passed by the Governor and implement election operation changes as required by Arizona Revised Statutes (A.R.S.)
• Directs the development and implementation of policies and procedures.
• Designs, prepares, presents and executes an Election Day Plan for all applicable elections that fall within the authority of the Board of Supervisors.
• Prepares and implements setup of accessible equipment for in-person Early Voting locations
• Prepares and implements setup of in-person voting locations for Election Day.
• Maintains election equipment, data, calendar and records.
• Oversees post-election voting tabulation. 
• Completes Logic and Accuracy Testing.
• Leads and directs operational and organizational studies/projects.
• Evaluates, implements, and monitors security devices and protocols to ensure election transparency and integrity.
• Analyzes department results and provides recommendations to improve results and service delivery; identifies operational deficiencies, develops and implements solutions.

 Supervises:

• Elections Technology and Security Administrator (County IT employee assigned to Elections)
• Elections Specialist(s)

 Deputy Director: Voter Services (Ballot Administration/Poll and Election Board Workers) 

• Reviews, analyzes, interprets and presents election related data and information to inform the Pinal County Election Day Plan.
• Interfaces with all jurisdictions participating in each election.
• Responsible for customer/voter relationship management. 
• Plans, evaluates, prepares and distributes election documents, including ballots and electronic information, as required each election cycle to meet the needs of participating voters and candidates.
• Oversees the recruitment, training and management of all volunteer and temporary staffing resources and serves as a resource for all Election Day workers.
• Oversees the recruitment, training and management of Poll Workers and Election Boards.
• Identifies opportunities for media, community event engagement, and social media engagement related to voter education.
• Builds relationships with volunteer and temporary recruitment sources and community stakeholders.
• Assists in developing and disseminating training materials.

Supervises:

• Elections Manager
• Elections Specialist(s)
• Volunteers and Temporary Workers

• A Bachelor’s Degree in Business or Public Administration, Management or a related field.
• Four years increasingly responsible elections experience with at least two years in a supervisory, management, organizational management and/or legal role.
• Or an equivalent combination of relevant education and/or experience.
• Arizona residents must have a valid Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.

 Special Requirements

• Arizona Secretary of State Election Certification and re-certification every two (2) years;
• Employees who do not hold this certification must attend the AZ Secretary of State Election Certification training and pass the certification examination at the first scheduled training session available, no later than December 31, 2023.

• Federal, State and Local laws, rules and regulations pertaining to elections.
• Planning, organizing and managing comprehensive and complex operations relating to elections.
• Planning and executing on time critical and logistically complicated serial and parallel events.
• Communicating complex and technical local, state and federal laws and requirements relating to areas of assignment.
• Proficient in exercising effective control over voting methods and devices assuring the security and integrity of their application and use.
• Techniques and practices for effectively dealing with members of the public.
• Principles and practices of effective leadership, supervision and management.
• Voting systems and their various applications.
• Administration, budgeting, procurement, and program management.     
• Records management and retention requirements.
• Data collection, analysis and reporting.        
• Read, analyze, and interpret journals, financial reports, and legal documents.            
• Respond to inquiries or complaints from customers, regulatory agencies, or members of the business community.    
• Establish and maintain effective working relationships with employees, other related County departments, government agencies, and community members.
• Follow written and verbal instructions.          
• Communicate effectively verbally and in writing.    
• Cultivating a positive work environment.
• Providing quality customer service and maintaining productive working relationships.
• Prioritizing and setting manageable goals.
• Being efficient with time at work.
• Communicating effectively with management, staff, customers, and visitors.
• Being flexible and taking criticism constructively.
• Following internal procedures and external regulations.
• Bringing compliance issues to the attention of management.
• Working collaboratively in all facets of position to meet position requirements and support County goals.
• Conform to all safety rules and use all appropriate safety equipment.

 PHYSICAL DEMANDS:

The work requires exerting up to 30-40 pounds of force occasionally, and/or up to 40 pounds of force to move objects, and ability to occasionally lift and carry items up to25 pounds.  The work also requires the ability to crouch, finger, grasp, handle, reach, perform repetitive motion, kneel, lift, pull, push, hear, speak, frequent movement between areas, operate motor vehicles, and demonstrate mental and visual acuity.

 WORK ENVIRONMENT:   

Work is performed in varied work environments throughout the workday. Work is done in an office setting and warehouse. Site visits, pick-up, and delivery to various locations throughout Pinal County is performed. Work is generally performed in a climate controlled, safe and secure work environment. Contact with agitated residents and high stress situations may occur.

 We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.  The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
 

All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available.  Pinal County does not participate in STEM Optional Practical Training (STEM OPT).

Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening.  If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law.  

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description. 

Salary : $81,979 - $131,166