Human Resources Assistant

Term of Employment: Full Time, 12 months with benefits

Pay Range: Starting Placement $21.00 - $26.00 DOE

FLSA Status: Non-Exempt

Summary

The Human Resources Assistant will play a critical role in supporting the HR/Payroll Department within Pima JTED. Human Resources experience is required. The position is responsible for assisting with general human resources and payroll functions. The ideal candidate will have strong work ethics, strong organizational abilities, and solid communication skills. The role requires a high level of confidentiality and the ability to handle sensitive information with discretion.

Essential Duties And Responsibilities

The list of essential functions is not exhaustive and may be supplemented.

• Assisting with the onboarding of new employees; this includes accurate entry, maintenance and updating of employee records in the HR/Payroll database
• Schedules interviews and prepares interview materials, ensures regular communication and timely updates on all new hire progress
• Conducts preemployment reference checks as needed
• Carries out compliance related tasks, follows district policies and procedures, rules and regulations set forth by the Uniform System of Financial Records (USFR), labor laws, etc.
• Creates and maintains personnel records ensuring documents are up to date and compliant with district policies
• Provides general administrative support and assists with various components of HR/Payroll functions as needed
• Will support with the processing of payroll; to include processing and verification of employee timesheets, and payroll voucher processing
• Assist with quarterly and annual tax forms
• Supports with the maintenance of employee payroll records
• Provides assistance with beginning and end of year HR/payroll tasks as needed
• Prepares and composes a variety of materials, such as reports, correspondence, forms, spreadsheets, etc.
• Assists with the District's annual HR/Payroll audits
• Communicates with District personnel, teachers, and business community
• Performs other related duties as assigned
  
  

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications/Education And/or Experience

• High school diploma or equivalent, plus some college coursework in Human resources, Business Administration, Accounting or related field strongly preferred
• Three (3) to five (5) years recent hands on experience in all areas of Human Resources or similar support role, required
• Experience in the use of School ERP Pro or other comparable school finance software
• Understanding of labor laws, payroll regulations, HR compliance/best practices, and state/federal regulations
• Knowledge of applicable local, state, federal rules, and laws as the pertain to the position
• Proficiency in Microsoft Office (Excel, Word), Google Apps
• Experience working in an educational setting preferred
  
  

Additional Requirements

• Must pass a background check
• MMR immunization required (unless born prior to January 1, 1957)
• Negative TB test (within the last year)
• Valid Arizona driver's license
  
  

Knowledge, Skills And Abilities

• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong communication skills
• Highly organized, strong accuracy skills, and detailed oriented
• Knowledge of office concepts, practices and procedures
• Ability to coordinate and complete multiple tasks/assignments at one time in a timely and efficient manner
• Knowledge of Career and Technical Education
• Ability to utilize mathematical formulas, and apply math functions
  
  

Submit The Following

Cover letter, resume, one recent (within five years) signed professional reference letter, and a copy of current certificate (s) via the district's online application system (https://www.applitrack.com/pimajted/onlineapp) Open until filled.

Pima County JTED #11 is committed to a policy of nondiscrimination in relation to race, color, religion, gender, age, national origin, language of origin, disability, sexual orientation, gender identity or expression, or marital status. Unless expressly superseded by controlling federal or state statutes, regulations or court decisions, this policy will prevail in all matters concerning staff members, students, the public, educational programs and services and individuals with whom the Joint Board does business