Court Case Management Specialist

Job Description Summary

Requisition is for (2) two vacant Court Case Management Specialist positions.

Court Case Management Specialists analyze, coordinate, and perform technical work in support of the Criminal, Civil, and Traffic case management teams. The ideal candidate for this position has good verbal communication skills; skills in time management, organizing, prioritizing, researching, identifying issues, and problem solving; skills in handling complex procedural matters; the ability to work with minimal direction or oversight in a high volume and high performing environment; and excellent teamwork skills. If this sounds like you then we encourage you to apply to join our team!

The Court Case Management Specialist provides a variety of customer service, administrative, and clerical support for the Pima County Consolidated Justice Court. The role includes considerable public contact in person and on the telephone, processing, filing, and reporting of case file information from enforcement agencies in accordance with strict Court policies and procedures. Assists the public with filing Pima County Consolidated Justice Court (PCCJC) documents and explaining procedures.

Job Description

Hiring Rate: $17.13 Hourly

Minimum Qualifications

High School diploma or equivalent and one year of customer service and/or office experience; OR any equivalent combination of experience, training, and/or education approved by Human Resources.

This position will remain open until filled. Applications will be reviewed as they are received, and the posting may close without notice once a candidate is selected. To ensure full consideration, please submit your application by December 22, 2025. Applications received after this date may be reviewed at the discretion of the hiring authority.

Please upload Resume and Cover Letter. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Duties/Responsibilities

• Provide customer service in person, over the telephone, by email, and/or by other technology approved by the court to determine the nature of business, assist the customer, and/or refer the customer to the appropriate division or individual;
• Receive, process, monitor, and disseminate court documents according to rules, policies, procedures, and statutes ensuring accuracy;
• Receive and process payments per minimum accounting standards;
• Follow through on court order completion paperwork to ensure appropriate court timelines are followed;
• Enter case information into department databases; update case information; research case inquiries to include case information, case status, and disposition;
• Scan court documents into the court’s case management system;
• Receive court documents; review, verify, and process documents; create case files;
• Process proofs, certificates, and registration from information received in-person or via the mail;
• Assist court customers with sensitive issues;
• Communicate case information effectively to partner agencies;
• May specialize in an assigned court services function such as the customer service window, information window, small claims, warrants, long forms, domestic violence, default, bonds, motions, garnishments, dispositions, dismissals, orders of protection, etc. (this list is illustrative and not all-inclusive).
  
  

Additional Duties

• Drop off and pick up paperwork for case files and interdepartmental mail;
• Operate a variety of office equipment such as photocopiers, desktop computers, facsimile machines, and scanners;
• Complete duties, special assignments, and projects as assigned.
  
  

Knowledge, Skills, And Abilities

• Must have knowledge of general office procedures and practices to include record keeping, filing, and typing forms, documents, and correspondence.
• Must have knowledge of office equipment and software such as Microsoft Word, Outlook, and Excel.
• Must have knowledge of business English, grammar punctuation, spelling, and a good mathematical aptitude.
• Must have the skills to operate a computer to enter and retrieve information in a complex database.
• Must have good organization, time management skills, and problem-solving skills;
• Must have the ability to research facts, analyze, and identify resolutions to issues.
• Must have the ability to work independently and under pressure.
• Must have the ability to communicate effectively, both verbally and in writing, with a diverse group of people.
  
  

Special Notice Items

All positions require the satisfactory completion of a background investigation by law enforcement agencies, due to the need for access to law enforcement, corrections, detention, and courts facilities or associated confidential or sensitive information, documents, communications systems and like materials. Preference may be given to applicants who are Spanish speakers.

A valid AZ driver license is required at the time of appointment if duties will require court travel reimbursement. The successful applicant will be subject to a 39-month Motor Vehicle Record review to determine the applicant’s suitability to operate a motor vehicle in accordance with Pima County administrative procedures. Out-of-state applicants must supply a 39-month Motor Vehicle record from their home state pursuant to Pima County Administrative Procedure 30-31 Driver Qualifications and Authorization.

This job description may not be inclusive of all assigned duties and responsibilities. The court reserves the right to amend the duties and responsibilities at any time.

Physical/Sensory Items

Typically performs duties in an office environment performing frequent data entry requiring repetitive hand/arm movements. May have to sit, stand, or walk for long periods. May lift material or equipment weighing twenty pounds or less.

Benefits Information

We offer exceptional benefits:

• Retirement Plan
• Vacation, holidays, and sick leave
• 100% paid parental leave
• Employer-paid Short -term Disability
• Tuition Reimbursement
• Health Wellness discount program
• Mental and Behavioral Health Benefits
• Paid Training with Advancement Opportunities
• Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.
  
  

The Arizona Superior Court in Pima County and the Pima County Juvenile Court Center offer the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefit eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave. Some benefits require contributions by employees in addition to contributions made by the employer. Please see the link below for a complete description of the offerings.

Pima County Benefits

Retirement Plan Participation Is Mandatory For All Eligible Employees To Include a Mandatory Pre-tax Pay Deduction. Current Rates Can Be Viewed Here

ASRS Contribution Rates

Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click Student Loan Forgiveness | Federal Student Aid.