What are the responsibilities and job description for the Contract Services Manager II - Health Department position at Pima County?
Job Description Summary
Department - Health Department
Job Description
OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY
Job Type: Classified
Job Classification: 5169 - Contract Services Manager II
Salary Grade: 17
Pay Range
Hiring Range: $84,572 - $101,504 Annually
Pay Range: $84,572 - $118,435 Annually
Range Explanation
The Pima County Health Department is seeking a driven, service-oriented leader to join our team as Contract Services Manager II. The ideal candidate brings initiative, sound judgment, and strong problem-solving skills to a fast-paced public service environment. The ideal candidate will need to anticipate challenges, identify opportunities for improvement, and develop practical solutions that strengthen systems, processes, and partnerships across the department, all while balancing big-picture strategy with day-to-day operational excellence. This role is built on collaboration, working closely with department staff, County partners, community organizations, government agencies, contractors, and a wide range of stakeholders to foster strong working relationships, drive effective communication, and ensure high-quality service delivery. As a trusted partner to both internal and external customers, the ideal candidate will champion a positive, service-oriented team culture, support staff development, and uphold a strong commitment to accountability, compliance, and continuous improvement.
Duties Include
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.
Bachelor’s degree from an accredited university or college in business or public administration, finance, operations management, or a closely-related field as determined by the department head at the time of recruitment AND four years of experience managing a public service program involving research and budget INCLUDING two years of supervisory experience. (Supervisory experience may be concurrent with work experience.)
(Relevant experience and/or education from an accredited college or university may be substituted.)
Or
Four years with Pima County in a Contract Services Manager I or closely-related position as determined by the department head at the time of recruitment.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information
Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.
Special Notice Items: Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Position requires the following immunizations or proof of immunizations prior to employment: Tdap, Varicella, MMR, and Hepatitis B. TB test prior to employment.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
Working Conditions: Working conditions will be determined by the position.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
Department - Health Department
Job Description
OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY
Job Type: Classified
Job Classification: 5169 - Contract Services Manager II
Salary Grade: 17
Pay Range
Hiring Range: $84,572 - $101,504 Annually
Pay Range: $84,572 - $118,435 Annually
Range Explanation
- Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
- Pay Range is the entire compensation range for the position.
The Pima County Health Department is seeking a driven, service-oriented leader to join our team as Contract Services Manager II. The ideal candidate brings initiative, sound judgment, and strong problem-solving skills to a fast-paced public service environment. The ideal candidate will need to anticipate challenges, identify opportunities for improvement, and develop practical solutions that strengthen systems, processes, and partnerships across the department, all while balancing big-picture strategy with day-to-day operational excellence. This role is built on collaboration, working closely with department staff, County partners, community organizations, government agencies, contractors, and a wide range of stakeholders to foster strong working relationships, drive effective communication, and ensure high-quality service delivery. As a trusted partner to both internal and external customers, the ideal candidate will champion a positive, service-oriented team culture, support staff development, and uphold a strong commitment to accountability, compliance, and continuous improvement.
Duties Include
- Supervises the Health Department Grants and Contracts staff.
- Trains staff on grant and contract policies and processes.
- Stays up to date on federal, state, and Pima County grant and contract regulation and best practices, such as eCFR (2 CFR 200), State of Arizona Accounting Manual, Arizona Revised Statutes, and Pima County Code.
- Routs grants and contracts for Pima County Board of Supervisors’ approval.
- Facilitates and participates in weekly Pima County Health Department grants and contracts meeting.
- Routes Contractor Expenditure Reports for approval.
- Develops and processes contracts and subrecipient agreements.
- Develops positive collaborations with other Pima County Departments, such as Procurement, Grants Management and Innovation, and Finance.
- Updating and maintaining various tracking systems and reporting systems for grants and contracts.
- Tracking expiring grants and contracts and working with internal customers on renewals prior to expiration.
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.
- Leads the development, negotiation, and execution of contracts with external vendors, service providers, and stakeholders;
- Ensures compliance with legal, financial, and performance requirements throughout the contract lifecycle;
- Fosters strong relationships with internal departments, government agencies, community organizations, and contractors to facilitate effective communication and collaboration;
- Addresses concerns, provides guidance, and resolves conflicts to maintain productive partnerships;
- Manages financial aspects of contracts, including budget allocation, expenditure tracking, and cost analysis, identifying opportunities for cost savings, efficiencies, and revenue generation while maintaining quality service delivery;
- Develops and implements performance metrics, benchmarks, and evaluation criteria to assess contract outcomes and service delivery standards;
- Directs and supervises an accounting staff engaged in the budgetary, accounting and financial aspects of the department;
- Identifies potential risks, vulnerabilities, and compliance issues associated with contracts, developing risk mitigation strategies, contingency plans, and compliance protocols to minimize exposure and ensure regulatory compliance;
- Stays abreast of legislative changes, industry trends, and best practices related to public service contracting;
- Develops and recommends policies, procedures, and guidelines to enhance contract management practices and align with organizational objectives;
- Reviews and approves payment for demands, travel requests, travel claims and requisitions for supplies and petty cash claims;
- Prepares comprehensive reports, presentations, and documentation related to contract status, performance metrics, financial analysis, and compliance activities, presenting findings to senior management, governing bodies, and stakeholders as required.
Bachelor’s degree from an accredited university or college in business or public administration, finance, operations management, or a closely-related field as determined by the department head at the time of recruitment AND four years of experience managing a public service program involving research and budget INCLUDING two years of supervisory experience. (Supervisory experience may be concurrent with work experience.)
(Relevant experience and/or education from an accredited college or university may be substituted.)
Or
Four years with Pima County in a Contract Services Manager I or closely-related position as determined by the department head at the time of recruitment.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
- Minimum two (2) years of experience conducting procurements such as cooperative agreements, requests for proposal, requests for quote, and sole source.
- Minimum two (2) years of experience developing contracts in Word or PDF.
- Minimum two (2) years of experience working with federal and state grants and their subrecipient agreements.
- Minimum two (2) years of experience routing contracts and or grants to the Pima County Board of Supervisors.
- Experience with/knowledge of using BidNet for procurements.
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information
Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.
Special Notice Items: Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Position requires the following immunizations or proof of immunizations prior to employment: Tdap, Varicella, MMR, and Hepatitis B. TB test prior to employment.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
Working Conditions: Working conditions will be determined by the position.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
Salary : $84,572 - $101,504