Accounting Specialist - Courts

Job Description Summary

Provides administrative and financial support to the Finance Division. The incumbent prepares source documents for input into the court's financial systems, verifies payroll data, provides accounts payable functions, and other financial and/or administrative related duties.

Job Description

Hiring Range: $21.10 - $22.95

Essential Functions

• Prepares requisitions, claims, deposit permits, and cost transfer documents.
• Reviews and verifies mathematical calculations of invoices and personal mileage reimbursements.
• Coordinated business travel arrangements for authorized court travelers, which may include hotel, flight, rental car arrangements, payment of conference registration, and completion of travel forms. Monitors pending travel expenditures and processing travel reimbursements in a timely manner.
• Maintains a county procurement credit card and is responsible for making authorized purchases on the card in adherence with guidelines. Responsible for reconciling the procurement card statement monthly and including all related documentation.
• Processes requests for contract payments within guidelines of the contract.
• Codes and posts source documents to the court general ledger system.
• Communicates with vendors and staff to resolve issues related to accounts payable and travel.
• Maintains the finance division central filing systems.
• Maintains a petty cash fund, issues cash within county petty cash guidelines and reconciles the funds weekly.
• Makes regular trips to the County Treasurer's Office to replenish petty cash funds and to deposit reimbursement checks and other miscellaneous receipts.
  
  

Minimum Qualifications

A High School diploma or equivalent G.E.D certificate and three years of financial related work experience, such as accounts payable, accounts receivable, checking invoices, and/or payroll data entry using automated accounting systems. OR any equivalent amount of experience, training and/or education approved by Human Resources.

Licenses And Certificates

Must have a valid Arizona Driver's License at the time of appointment.

Physical Demands/Working Conditions

Typically performs duties in an office environment and may lift materials and/or equipment 20 lbs. or less. Occasionally, may work weekends and/or holidays to support payroll processing.

Additional Responsibilities/Duties

• Provides assistance and support with account receivables or other financial related issues.
• Provides assistance and backup to the payroll specialist position when required.
• Assists in the monthly reconciliation of the general ledger to the Pima County financial system. Research discrepancies and corrects errors.
• Assists in the ordering of supplies for the Finance Division.
• Performs other related duties and projects as assigned.
  
  

Knowledge, Skills, And Abilities

• Must have knowledge and understanding of general accounting principles and practices.
• Must have knowledge of business English, grammar, punctuation, and spelling.
• Must have a strong mathematical aptitude, data entry, and problem-solving skills.
• Must have knowledge of Microsoft Office software such as Word, Outlook, and Excel spreadsheets.
• Must have skills to operate office equipment such as photocopier, facsimile machine, calculator, and desktop computer, including basic typing skills.
• Must have the ability to communicate effectively with a wide variety of individuals, coworkers, vendors and the public.
  
  

Distinguishing Characteristics

This is a classified position that reports to the Deputy Director, Finance or the Manager, Accounting. The incumbent performs duties under general supervision and has no supervisory responsibilities.

Benefits Information

New-Hires | Pima County, AZ