PEIMS Attendence/Truency Clerk

Primary Purpose:

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use software to develop spreadsheets and databases, and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Experience:

2 years data entry experience

Major Responsibilities and Duties:

Records and Reports

1. Collect and enter attendance and PEIMS data into an established database and verify accuracy according to prescribed procedures.
2. Maintain accurate student records, including cumulative folders and required documentation while processing enrollments, withdrawals, and records requests in a timely and compliant manner.
3. Assist parents, students, and faculty with questions regarding student attendance.
4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
5. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
6. Collaborate with teachers, administrators, and counselors to ensure accurate student grades. Run grade verification reports each cycle to support report card processing; review and process grade change requests; and post progress reports and report cards in a timely manner. 
7. Maintain and keep organized records of all auditable documentation, reports, and supporting materials in accordance with district, and state requirements. Ensure records are securely stored on campus and retained for the required timeframes to support compliance and audit readiness.

Other

1. Assist in campus office as needed.
2. Maintain confidentiality.
3. Follow district safety protocols and emergency procedures.