Office Admin & Program Coordinator

Position Summary: We are seeking a part-time Office Admin & Program Coordinator to support daily operations and lead camp programming at Pilgrim Heights. This role works closely with the Co-Directors to assist with administrative tasks, guest services, and event coordination, while also taking a lead role in planning and executing camp programs. The ideal candidate is organized, adaptable, and enjoys working in a fast-paced, community-focused environment.

Responsibilities (all responsibilities are carried out in support of and under the direction of the Co-Directors):

● Assist the Administrative Director with daily operations, including answering phone calls and emails, coordinating tours, scheduling appointments, and maintaining accurate records

● Coordinate tours and event final walkthroughs, taking detailed and efficient notes to clearly communicate guest needs to staff

● Greet visitors, provide information about the organization, and assist guests with needs and requests

● Support event execution, including setup based on final walkthrough notes, guest check in and assisting with special events

● Perform housekeeping support when needed and assist with overall property readiness

● Conduct outreach to local schools, businesses, faith communities, and organizations to promote retreats and events

● Manage social media accounts and contribute to marketing efforts

● Be on-call for guests outside of normal business hours, including some evenings (on-call rotation)

Camp & Program Leadership (under the direction of Co-Directors):

● Lead the planning and execution of age appropriate camp programming, including curriculum and daily activity schedules

● Support camp and program development, including creating and expanding offerings at Pilgrim Heights

● Coordinate all camp logistics, including registrations, health forms, packing lists, and communication with parents/guardians

● Recruit, support, and oversee volunteer counselors and program staff

● Assign cabin placements and assist in overseeing overnight camp operations alongside Co-Directors

● Monitor volunteer hours and assist with staff coordination

● Rotate with Co-Directors as part of the on-site contact for guest needs or emergencies

● Ensure safety procedures and policies are followed during all camp programming

● Assist in marketing and promoting programs and evaluate success based on participation

● Develop and coordinate additional programs and community events outside of camp schedules

● Support ongoing planning and development of camp programming and grounds in collaboration with Co-Directors

Qualifications:

● Bachelor’s degree preferred

● Previous experience in administration, customer service, or program coordination preferred

● Strong written and verbal communication skills

● Excellent organizational and multitasking abilities

● Ability to work independently and as part of a team in a fast-paced environment ● Proficiency in Google Suite, Wix, and Airbnb platforms preferred

● Experience with social media

● Valid driver’s license required

● Must pass a background check

Under the Direction of:

Co-Director, McKenzie Hinegardner

Compensation:

● Hourly rate: $18.75 per hour a positive work environment

● Additional $1.00/hour premium for any hours worked while on-call

● 8 paid days off

● Bi-weekly pay via direct deposit with applicable taxes withheld

● 50% discount on all Pilgrim Heights services

Schedule Expectations:

● This position averages 25–30 hours per week, with a flexible schedule that shifts based on seasonal needs.

● Required availability during scheduled camp dates (Time off is not available during these time)

● Outside of camp weeks, schedules will be planned week-to-week in collaboration with the Co-Directors and may be adjusted as needed to accommodate both operational and personal needs

● On-call weekends responsibilities will be chosen/coordinated at the time of hire and will rotate on-call weekends with other staff

● We aim to maintain a flexible and supportive schedule whenever possible while ensuring program and guest needs are met.

Additional Information: Our Sacred Space, Inc. is a small, progressive, non-profit organization which provides sacred space in nature where groups and individuals of all ages are offered opportunities to experience the presence of creation, to discover personal wholeness and to participate in community through environmental interaction, educational activities, spiritual renewal, and/or relationship building.

Pilgrim Heights Camp & Retreat Center, a non-profit service of Our Sacred Space, works towards goals that will improve the well-being of all who visit our sacred space.

OSSI provides a friendly, fast-paced work environment. Our continuing success depends upon the qualifications of the individuals the organization employs. OSSI is an equal opportunity employer. In

Pay: From $18.75 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Application Question(s):

• Willing to work at least one on-call weekend a month?

Education:

• Associate (Preferred)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Montour, IA 50173 (Required)

Work Location: In person

Salary : $19