Aircraft Sales Contract Administrator

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Aircraft Sales Contract Administrator
 

Take-off with Pilatus! We are seeking an Aircraft Sales Contract Administrator to support aircraft sales operations in Sarasota, FL. Responsibility for coordinating contractual, financial, and operational activities associated with complex aircraft transactions while supporting customer engagement, sales operations, and delivery coordination throughout the sales process. This position supports the southeast aircraft sales team and provides exposure to customer engagement, aircraft demonstrations, transaction coordination, and aircraft delivery activities within the business aviation industry.
 

What you do

• Preparation and management of aircraft sales contracts, transaction documentation, purchase agreements, bills of sale, and registration records
• Coordination of aircraft transaction funding activities, escrow documentation, customer invoices, deposit requests, and payment processing with internal and external stakeholders
• Tracking of aircraft sales milestones including aircraft specifications, documentation deadlines, delivery coordination, and post-delivery activities
• Direct interaction with customers, OEM representatives, escrow companies, and internal departments throughout aircraft transaction and delivery activities
• Support of customer visits, aircraft demonstrations, specification sessions, factory tours, airshows, and other customer-facing sales events
• Preparation of proposals, pricing summaries, sales presentations, and supporting documentation for aircraft sales representatives
• Management of confidential customer, financial, and contractual information with a high degree of accuracy and professionalism
• Support of additional sales operations and administrative activities as assigned
  

 

What you bring

• Bachelor degree in Business, Aviation Management, or related field preferred; pilot experience or aviation certifications considered a plus
• Minimum 3-5 years of experience supporting complex transactions, contract administration, aviation sales operations, corporate aviation, or other high-value customer environments preferred
• Experience supporting aircraft owners, operators, corporate flight departments, senior executives, or external business partners preferred
• Proficiency with Microsoft Office applications, CRM systems, financial documentation, and transaction tracking processes
• Strong organizational, communication, and multitasking skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• High attention to detail, professionalism, discretion with confidential information, customer service mindset, and flexibility for occasional travel, evening, or weekend support activities
• Willingness to travel for training activities, including extended training periods at company locations in Westminster, MD, Rock Hill, SC and Chamblee, GA
  

What we offer

• 11 paid holidays a year, plus 15 days of paid vacation time, and 6 days of paid sick/personal time to start with an increase to 20 days of paid vacation time after 5 years with Pilatus
• 90% of medical, dental, and vision premiums paid for single coverage and 80% for family coverage, averaging $9, 600 annually
• Monthly health savings account (HSA) contributions totaling $2,250 for single coverage and $3,000 for family coverage annually
• 401(k) retirement plan matching up to 6%
• Life and long-term disability insurance premiums paid in full
• Tuition assistance available annually after the first year
• The salary range is $65,000 - $78,000 per year depending on experience. Pay rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data
  

 

YOUR CONTACT

Vineeta Samuel
Human Resources Administrator
1 410 574 4144
www.pilatus-aircraft.com