What are the responsibilities and job description for the Laboratory, Administrative Assistant, Full Time, Days position at PIH Health?
PIH Health is a nonprofit, regional healthcare network that serves approximately 3 million residents in the Los Angeles County, Orange County and San Gabriel Valley region. The fully integrated network is comprised of PIH Health Downey Hospital, PIH Health Good Samaritan Hospital, PIH Health Whittier Hospital, 37 outpatient medical office buildings, a multispecialty medical (physician) group, home healthcare services and hospice care, as well as heart, cancer, digestive health, orthopedics, women’s health, urgent care and emergency services. The organization is nationally recognized for excellence in patient care and patient experience, and the College of Healthcare Information Management Executives (CHIME) has identified PIH Health as one of the nation’s top hospital systems for best practices, cutting-edge advancements, quality of care and healthcare technology. For more information, visit PIHHealth.org or follow us on Facebook, Twitter, or Instagram.
Performs high-level administrative and secretarial duties in an efficient and effective manner in support of Laboratory and Pathology Services leadership and departmental operations. Provides administrative coordination support including calendar management, meeting scheduling, preparation of reports, presentations, correspondence, meeting minutes, and follow-up documentation. Assists with tracking action items, departmental initiatives, inspections, onboarding activities, special projects, and operational and regulatory documentation across multiple laboratory locations and hospital campuses. Contributes to the smooth operation of the department through effective communication, organization, time management, professionalism, and collaboration while maintaining confidentiality of sensitive personnel, operational, and organizational information. Responsible for demonstrating strong follow-through, sound judgment, attention to detail, and a positive teamwork approach in support of departmental objectives and organizational standards.
Required Skills
Required:
Address
12401 Washington Blvd.
Salary
23.00-32.18
Shift
Days
Zip Code
90602
Performs high-level administrative and secretarial duties in an efficient and effective manner in support of Laboratory and Pathology Services leadership and departmental operations. Provides administrative coordination support including calendar management, meeting scheduling, preparation of reports, presentations, correspondence, meeting minutes, and follow-up documentation. Assists with tracking action items, departmental initiatives, inspections, onboarding activities, special projects, and operational and regulatory documentation across multiple laboratory locations and hospital campuses. Contributes to the smooth operation of the department through effective communication, organization, time management, professionalism, and collaboration while maintaining confidentiality of sensitive personnel, operational, and organizational information. Responsible for demonstrating strong follow-through, sound judgment, attention to detail, and a positive teamwork approach in support of departmental objectives and organizational standards.
Required Skills
- Ability to effectively manage multiple priorities and deadlines in a fast-paced healthcare environment
- Strong organizational, time management, and follow-through skills
- Excellent interpersonal, verbal, and written communication skills
- Professional business writing, proofreading, and correspondence preparation skills
- Advanced proficiency in Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams
- Ability to maintain confidentiality and exercise discretion with sensitive information
- Strong problem-solving skills and attention to detail
- Professional customer service and telephone etiquette skills
- Ability to work independently and collaboratively with physicians, executives, leadership, staff, and vendors
- Knowledge of general office procedures, records management, and document organization
- Experience with scheduling, calendar coordination, and meeting support preferred
- Typing and data entry skills with a high level of accuracy
Required:
- High school graduate or GED equivalent
- Current California driver’s license and automobile insurance
- Must obtain LA City Fire Card within 6 months of employment (PHGSH Only)
- Minimum three (3) years progressively responsible administrative or secretarial experience, including experience supporting departmental leadership or administrative operations
- Proficient computer skills, including Microsoft Office applications (Word, Excel, Outlook, PowerPoint, and Teams)
- Strong typing, organizational, and communication skills
- Associate’s or Bachelor’s degree in business, healthcare administration, or related field
- Previous experience in a healthcare, hospital, laboratory, or pathology environment
- Experience supporting multiple leaders, departments, or locations in a fast-paced setting
Address
12401 Washington Blvd.
Salary
23.00-32.18
Shift
Days
Zip Code
90602