Executive Assistant Operations

📍 Las Vegas, NV (In-Person / Hybrid)

Pay It Forward (PIF)

The Pay It Forward Companies (PIF) is seeking a sharp, proactive Executive Assistant / Operations Associate to join our growing team. This role is essential to enabling the success of our managing partner via his family office - an entrepreneur and investor active across venture capital, private equity, advisory, crypto, and other activities.

This role goes beyond traditional administrative work. You’ll be the operational right hand - managing complex business, travel, and communication workflows and projects, while also handling select personal and household logistics. You’ll help keep multiple fast-moving ventures and projects running smoothly, ensuring the Managing Partner stays focused on the highest priorities.

You’ll work as part of a tight-knit EA and operations team, including accountants and project coordinators, who collectively support both professional and personal operations.

If you thrive in dynamic, high-performance settings and love building structure around ambitious people and ideas, this is an exceptional opportunity to grow with a team that gets exciting things done. The right candidate will be a self-starter with a keen eye for detail and a passion for enabling excellence.

Executive & Operational Support

• Manage day-to-day priorities, scheduling, and logistics across multiple ventures.
• Coordinate complex, multi-time-zone calendars and global travel itineraries.
• Handle inboxes, calls, and communications with precision and discretion.
• Prepare briefing materials, reports, and meeting documentation.

Project & Team Coordination

• Use tools like Airtable, Notion, and Google Workspace to track deliverables and progress.
• Collaborate closely with other EAs, accountants, and team members to ensure operational alignment.
• Support ongoing projects across the venture capital, private equity, and advisory consulting spaces.

Personal Assistant Support

• Oversee household management, errands, and vendor coordination (cleaners, maintenance, deliveries).
• Manage vehicles, mail, dry cleaning, package/item returns, and property readiness before and after travel.
• Check in on home operations during travel; liaise with service providers and ensure smooth logistics.
• Assist with event coordination, appointments, and guest arrangements as needed.

Operations & Event Logistics

• Plan meetings, offsites, and small events - managing end-to-end logistics.
• Support expense reporting, reimbursements, and vendor relationships in coordination with accounting.
• Maintain strict confidentiality across all business and personal matters.

• 3 years supporting executives, founders, or investors in a fast-paced environment.
• Las Vegas-based with a valid driver’s license and reliable transportation.
• Exceptional organizational and multitasking skills; thrives under pressure.
• Outstanding written and verbal communication.
• Highly tech-savvy - fluent in Google Workspace, Notion, Airtable, Slack, and productivity tools.
• Discreet, trustworthy, emotionally mature, and proactive in managing confidential information.
• Comfortable with a demanding, dynamic schedule, including occasional after-hours or  weekend support.

You’ll be joining a culture of builders - people who think fast, work hard, and take pride in creating meaningful impact across ventures and industries. This role offers exposure to dynamic business environments and the opportunity to grow within a firm that values ownership, initiative, and excellence.

At PIF, we also take care of our team. Full-time employees enjoy premium, fully paid health coverage (100% employer-paid for medical, dental, and vision), generous HSA/FSA contributions, 401k plan availability, and life insurance coverage. We also offer company-provided equipment, professional development support, and access to our Los Angeles co-working space. These benefits reflect our belief that when we invest in our people, we all thrive.