Accounting Assistant II, Accounts Payable

Definition:   Implements the purchasing and accounts payable process for the district, maintains the district’s central supply inventory, and performs other accounting and clerical duties.

EXAMPLES OF DUTIES: Works under the general supervision of the Business Administrator:

• After approval, processes requisitions for the purchase of supplies, equipment or services, creates purchase orders utilizing the appropriate financial coding, sends purchase orders to vendors, and serves as district contact with vendors.
• Processes payment for district obligations timely and accurately by check, direct deposit or purchasing card. Accurately codes all payments to appropriate budget. Creates board reports for approval of payments and submits to the school board prior to payment after independent verification of receipt of items or services by others.
• Scans and files all accounts payable documentation following each payment cycle
• Issues 1099’s to vendors at the end of each calendar year
• Manages central supply by ordering and maintaining adequate supplies, filling supply orders, accurately maintaining the physical inventory, and charging appropriate budgets for supplies received.
• Provides administrators and staff responsible for programs or budgets with monthly budget status reports
• Coordinates scheduling of district’s vehicles
• Assists with annual budget process including data entry, printing and assembling of budget books
• Assists with the preparation of bid specifications for items to be bid
• Coordinates disposition of surplus property including itemizing property to be presented to the board to be declared surplus property, and coordinating sale or disposal of surplus items
• Assists with mailing, filing, and clerical duties as needed
• Answers phone and assists the public and district employees as needed
• Assists with creating employee badges or activity tickets as needed.

Educational Level: Associate’s degree in Accounting or related field preferred but any combination of relevant education and work experience may be considered.

Experience Desired: Minimum three to five years of progressive work experience in accounts payable, purchasing, or relatable business function. Candidate must be able to demonstrate consistent past performance with meeting task deadlines.

Other Information: Must be able to work independently and as part of team. This is a permanent full-time position. The Pierre School District offers the following benefits: health, life, dental insurance; participation in the South Dakota Retirement System, paid holidays, vacation leave, sick leave, and more.