What are the responsibilities and job description for the Fleet & Equipment Coordinator position at Pierre Landscape Construction?
Fleet & Equipment Coordinator- Landscape Construction
Irwindale, CA
Come join our team! Pierre Landscape is currently seeking a reliable and organized Fleet & Equipment Coordinator to join our team. This role is ideal for someone with strong administrative experience and an interest or background in fleet management and maintenance coordination—preferably within the landscape construction industry. We are looking for a motivated, dependable, and goal-oriented individual who communicates clearly and works well with mechanics, yard personnel, and field teams. Hard work, dedication, and teamwork are essential parts of our culture, and we welcome individuals who strive for excellence.
Position Summary
The Fleet & Equipment Coordinator manages the daily administration, maintenance, scheduling, and oversight of company fleet vehicles, equipment, and small tools. This role ensures compliance with regulatory requirements, supports field operations, and maintains accurate records to maximize operational efficiency and minimize downtime.
Core Responsibilities
- Maintain equipment and fleet master records and documentation .
- Coordinate on-time equipment repairs, maintenance schedules, and inspections .
- Oversee daily schedules for mechanics, drivers, and yard personnel .
- Monitor fleet GPS systems and review vehicle activity reports for irregular usage .
- Review daily yard and vehicle camera alerts for safety violations or irregular activity .
- Order parts for vehicles and equipment while comparing vendor pricing for cost-effectiveness .
- Create purchase orders and track monthly budget usage for repairs and small tools .
- Maintain fuel reporting and monitor driver records and DMV pull reports .
- Assist with accident reporting and insurance claim coordination .
- Support yard operations, equipment staging, and equipment assignments .
- Approve assigned Exaktime timecards .
- Prepare operational reports, including fuel usage, repairs, and Vital Factors reporting
Additional Duties
- Maintain an inventory of maintenance supplies and order replacements as necessary
- Maintain positive working relationships with vendors
- Provide administrative support to management and the purchasing department as needed Ensure all equipment remains in appropriate operational condition
- Prepare operational reports, including fuel usage, repairs, and Vital Factors reporting
Education & Experience
- Experience in fleet administration, equipment coordination, or a related field .
- Background in purchasing, vendor coordination, or inventory management is preferred .
- Familiarity with fleet tracking software, GPS systems, and fuel monitoring reports
Physical Requirements
- Ability to stand, walk, and sit for extended periods of time .
- Ability to lift up to 20 lbs .
Work Environment
- Office, yard, and equipment shop settings .
Schedule
- Monday–Friday (7:00AM- 4:00PM)
Benefits
We offer a competitive compensation and benefits package, including:
- Medical, dental, vision, life, and long-term disability insurance
- 401(k) retirement plan
- Paid vacation, sick time, and holidays
Pierre Landscape provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pierre Landscape complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.