Payroll Coordinator & Program Support

Pierce Conservation District is seeking a Payroll Coordinator & Program Support staff member. This position is primarily responsible for the accurate and timely processing of payroll and maintenance of payroll-related records. This role ensures compliance with applicable laws, regulations, and internal policies, and serves as the primary point of contact for payroll-related inquiries. In addition to payroll responsibilities, this position provides program support for personnel and operational initiatives. This includes assisting with recruitment and onboarding processes, maintaining employee records and training documentation, and helping implement programs that support employee development and compliance. The Coordinator may also support internal communications related to these programs, helping ensure staff are informed and aligned with district policies and initiatives.

Apply here: https://forms.zohopublic.com/pierceconservationdistrict/form/JobApplicationPayrollCoordinatorProgramSupport/formperma/tWMyGYuMJo5Re46nfzr6ufjJtpH4vMhJRvMLPuYdk7Y

Payroll

• Process accurate and timely payroll bi-monthly for all employees, ensuring compliance with federal, state, and local regulations. 
• Maintain payroll records, including timecards, deductions, benefits, and leave accruals. 
• Process retirement contributions, including PERS and DCP (Deferred Compensation Plan) enrollment, updates, and reconciliations. 
• Administer annual payroll updates, including pay rate adjustments, PEBB benefits enrollment, and other employee benefits changes. 
• Respond to payroll-related inquiries from employees and management. 
• Prepare reports and reconciliations related to payroll, taxes, and benefits. 
• Prepare monthly journal entry to adjust the leave accrual balances in the liability accounts. 
• Assist leadership with payroll-related reporting for board meetings, union negotiations, financial reporting and external audits.

Program and Personnel Support

• Coordinate recruitment activities including job postings, applicant tracking, interview scheduling, and reference checks. 
• Performs onboarding new employees, including preparing orientation packets, required forms, workspace setup, system access, healthcare enrollment, and payroll/benefit setup. 
• Performs offboarding exiting employees, including exit documentation, terminating healthcare, revoking system access, and ensure final payroll and benefit actions are completed accurately. 
• Maintain personnel records, including employee files, position descriptions, policy acknowledgements, and training documentation. Both physical and digital files. 
• Track probationary periods, performance review deadlines, training, and certification requirements. 
• Serve as an initial point of contact for administrative employee questions and provide guidance on program-related policies. 
• Maintain confidential files and ensure compliance with records retention policies and applicable regulations.

The duties and responsibilities listed above are intended to describe the general nature and level of work performed. PCD may modify, add, or change job duties as necessary to meet organizational needs, subject to applicable union agreements and approvals.

• Associate’s degree (AA) in accounting, business administration, or a related field required; Bachelor’s degree preferred.
• Payroll processing experience, including benefit administration and compliance. 
• Experience with PERS (Public Employees Retirement System) administration. 
• Proficiency in QuickBooks Desktop for payroll and accounting functions.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and other office software

• Experience with HR/Payroll systems
• Strong organizational skills and attention to detail. 
• Excellent written and verbal communication. 
• Ability to manage multiple projects and priorities simultaneously. 
• Ability to maintain confidentiality and exercise discretion.