What are the responsibilities and job description for the Billing Specialist position at Pierce Atwood?
Billing Specialist - Portland, ME or Portsmouth, NH
Job Summary
The Billing Specialist is responsible for performing various billing and accounting duties according to standard firm procedures. This full-time position is based in our Portland, ME or Portsmouth, NH office depending on candidate’s preference.
Responsibilities
- Assist attorneys and legal assistants with monthly billing reports (BIMs).
- Transfer time/costs and rerun new BIMs and bills; review, verify, and edit time/cost for matters assigned, while working with attorneys and legal assistants to ensure accuracy.
- Utilize the system of controls developed by the accounting team to ensure the work product is error free.
- Process bills and post in accounting system.
- Work with e-billing team to ensure invoices are successfully posted to e-billing site; monitor approvals/rejections.
- Maintain a detailed log of billing activity and billing status each month.
- Process new matter workflows in accounting system, including invoice formats and client information.
- Update and maintain client and matter data for assigned attorneys in accounting system.
- Provide ad-hoc billing and accounting reports as needed.
- Respond to internal/external billing and accounts receivable inquiries.
- Train new legal assistants in the e-billing process and use of billing software; provide refresher training to existing employees as needed.
- Other client/matter and administrative finance duties as assigned.
Knowledge, Skills, and Abilities
- Ideal candidate will have thorough knowledge of billing processes in a professional services organization, along with general knowledge of accounting and accounts receivable procedures.
- Great attention to detail and accuracy in preparing and entering financial information.
- Experience with legal billing/accounting software package (e.g., LMS, SurePoint, Aderant).
- Exceptional customer service skills; ability to respond to requests from internal/external customers in a prompt, professional manner.
- Ability to work in fast-paced, professional environment with ever-changing deadlines and priorities.
- Proficient in Microsoft Office (Outlook, Excel, Word).
- Ability to maintain confidentiality concerning financial, client, and employee information.
- Minimum of 3 years of relevant work experience.
- Bachelor’s degree preferred.
To apply, please submit your cover letter and resume to Maria Gaetani, mgaetani@pierceatwood.com