What are the responsibilities and job description for the MS Senior Associate position at Pieper Ranch Middle School?
Primary Purpose:
Under supervision of the principal provide reception and clerical assistance for the efficient operation of the campus office.
Education / Certification:
- High School Diploma or GED.
Special Knowledge / Skills:
- Proficient keyboarding skills.
- Experience using Microsoft Office to include Word, and Excel.
- Effective organization, communication, and interpersonal skills.
- Ability to follow written instructions.
- Ability to operate a multi-line phone system.
- Basic math skills.
Experience / Other Requirements:
- Three years of clerical / office experience, preferably in a public education environment.
Major Responsibilities and Duties:
Reception and Phones
- Answer all incoming calls, take reliable messages, and route to appropriate staff.
- Greet and direct campus visitors.
- Handle upset patrons/parents in a professional manner as needed.
- Assist parents in checking students in and out of school.
- Receive, sort, and distribute mail, messages, documents, and other deliveries.
- Assist with the receipt and distribution of student materials.
Other
- Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
- Prepare correspondence, forms, reports, information packets, etc. as needed.
- Maintain computerized files using personal computer, including reports, employee roster, and mailing lists.
- Performs routine bookkeeping tasks for the campus as needed.
- Assist with the scheduling of teacher conferences.
- Provide clerical assistance as needed.
- Maintain confidentiality.
- Perform other duties as assigned.
- Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance ad learning the records retention schedule for department records.
Supervisory Responsibilities:
None.
Equipment Used:
Personal computer, laser printers, calculator, copiers, fax.