What are the responsibilities and job description for the Federal Work Study Coordinator position at Piedmont Virginia Community College?
Posting Summary
Working Title
Federal Work Study Coordinator
Role Title
Admin and Office Spec III
Role Code
19013-SW
FLSA
Nonexempt
Pay Band
Position Number
282W0099
Agency
Piedmont Virginia Community College
Division
Piedmont Virginia Community College (Div)
Work Location
Albemarle - 003
Hiring Range
$25.00/hour
Emergency/Essential Personnel
No
EEO Category
F-Admin Supp
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday through Friday, daytime hours—25 hours or less a week—this is a fully on-site position
Sensitive Position
No
Job Description
Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.
Federal Work Study Coordinator
Department: Human Resources/Federal Work-Study Program
Employment type: Part-time, 25 hours or less
Position Description: The Federal Work-Study Coordinator is responsible for recruiting and managing eligible students, establishing positive relationships with supervisors and businesses, and ensuring effective communication and program management. This role involves coordinating career-focused events, conducting orientations, and providing clear expectations and feedback to students and supervisors. The position requires strong organizational, communication, and interpersonal skills to successfully manage multiple priorities and support the Federal Work-Study program. This is a grant-funded role and will require funding renewal annually.
Duties and Responsibilities:
Career and Self-Development:
Duties and Responsibilities:
Career and Self-Development:
- Skills: Proactively develop personal and professional skills and navigate career opportunities.
- Tasks: Recruit students based on career interests; create and conduct career-focused brown bag lunches; plan the academic year calendar; provide clear expectations regarding the eight NACE competencies.
Communication:
- Skills: Clearly and effectively exchange information with students, supervisors, and partners.
- Tasks: Create and conduct orientations; communicate program expectations and policies; provide feedback to Financial Aid and Career Services Directors; manage job descriptions in CANVAS FWS Portal.
Critical Thinking:
- Skills: Analyze information to make decisions and prioritize actions effectively.
- Tasks: Monitor student performance and program status; establish and uphold department policies; manage multiple competing priorities.
Engagement and Collaboration:
- Skills: Show awareness and understanding of different populations.
- Tasks: Ensure all FWS students understand and follow department policies; interact with various groups respectfully and openly.
Leadership:
- Skills: Inspire and guide students and staff towards achieving program goals.
- Tasks: Recruit and retain excellent supervisors and faculty; build and maintain positive working relationships; serve as a role model in program management.
Professionalism:
- Skills: Maintain effective work habits and act in the interest of the larger community.
- Tasks: Exhibit strong organizational skills; demonstrate a high level of dedication and a positive attitude; ensure timely completion of required documents and tasks.
Teamwork:
- Skills: Build collaborative relationships to achieve common goals.
- Tasks: Work collaboratively with Financial Aid, Human Resources, and community partners; support program administration and development; assist with student needs and program initiatives.
Technology:
- Skills: Use technology to enhance program efficiency and manage tasks.
- Tasks: Maintain job descriptions in CANVAS FWS Portal; utilize Microsoft Office Suite for program-related tasks; leverage technology to support program operations.
Additional Responsibilities:
- Establish and uphold department policies, including dress code and conduct expectations.
- Monitor and provide feedback on student performance.
- Promote new positions and supervise the CANVAS FWS Portal.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Experience in program management or coordination
- Experience in hiring and onboarding new employees
- Excellent customer service, problem-solving skills, and attention to detail.
- Experience working with diverse populations and explaining processes.
Additional Considerations
- Understanding of higher education financial aid and Federal Work-Study requirements.
- Experience working with students in educational settings.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
minimal
Posting Detail Information
Posting Number
WGE_2487P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
04/11/2025
Job Close Date
05/11/2025
Open Until Filled
Agency Website
pvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $25
