What are the responsibilities and job description for the Administrative Assistant - Workforce Development position at Piedmont Virginia Community College?
Working Title Administrative Assistant - Workforce Development Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band Position Number 282W0399 Agency Piedmont Virginia Community College Division Piedmont Virginia Community College (Div) Work Location Albemarle - 003 Hiring Range $18.00 - $22.00 per hour Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
29 hours per week within the range of Monday through Thursday, 8:00am until 7:00pm, Friday 8:00am until 5:00pm. This is a part-time (non-exempt) position providing services in-person for students at college and community locations.
Sensitive Position No Job Description
Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.
Position Title: Administrative Assistant, Workforce Development (Part-time)
Department: Workforce Development and Corporate Partnerships
Employment type: part-time (wage), non-benefited, 29 hours or less per week, on site
Position Purpose: The Workforce Development Division at Piedmont Virginia Community College is seeking a highly organized, innovative, and collaborative individual for an administrative position. This role delivers administrative and office support to the Executive Director of Workforce and assists with the daily operations of the Workforce Development Division.
Duties And Responsibilities
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
minimal
Posting Number WGE_2938P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 01/08/2026 Job Close Date 01/26/2026 Open Until Filled Agency Website pvcc.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/92003
29 hours per week within the range of Monday through Thursday, 8:00am until 7:00pm, Friday 8:00am until 5:00pm. This is a part-time (non-exempt) position providing services in-person for students at college and community locations.
Sensitive Position No Job Description
Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.
Position Title: Administrative Assistant, Workforce Development (Part-time)
Department: Workforce Development and Corporate Partnerships
Employment type: part-time (wage), non-benefited, 29 hours or less per week, on site
Position Purpose: The Workforce Development Division at Piedmont Virginia Community College is seeking a highly organized, innovative, and collaborative individual for an administrative position. This role delivers administrative and office support to the Executive Director of Workforce and assists with the daily operations of the Workforce Development Division.
Duties And Responsibilities
- Provide clerical and reception support to the division’s office, which may include receiving visitors by phone or in-person and responding to basic inquiries, directing more complex questions to the appropriate persons within the division, maintaining the organization of the division office’s supplies and equipment, and taking minutes in meetings, among other tasks.
- Assists the Executive Director of Workforce with relevant tasks where necessary.
- Assist in coordinating appointments and meetings for division leadership by determining the availability of included parties to identify appropriate times for meetings, disseminating agendas for meetings, and assisting in managing the daily calendar of the Executive Director.
- Collects and stores course syllabi, manages online room requests for Main Building, etc. at the request of workforce division staff. Also serves as the key operator for division copier and assists with orienting faculty to machine. Submits any building related maintenance requests to the Building and Grounds Department as necessary.
- Ensures course book/material orders are submitted for purchasing by due dates. Obtains desk copies/publisher site access for faculty.
- Collaborates with executive director, director, and program managers in preparation of course schedules and accurately enters course schedules into the student information system (SIS).
- Ensures program webpages are accurate and up to date. Posts Workforce division announcements on the PVCC systems to be broadcast throughout the college. Manages bulletin boards and the division newsletter. In addition, also posts faculty awards and achievements on the internal PVCC eNews publication.
- Orders supplies and equipment for division office needed via the Ariba electronic ordering system (eVa).
- Complies with the rules and regulations of the State Procurement Manual and the college purchasing office.
- Works with workforce leadership to assist with issues concerning all instructional programs.
- Serves as division liaison with college IT for the student information system (SIS), webpage and to Building and Grounds for building maintenance issues.
- Coordination and provision of office staffing/coverage, including working consistently, 29 hours a week within the range of Monday-Thursday, 8am-7pm, Friday 8am-5pm.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Proficient keyboarding and data entry skills with a high level of accuracy.
- Working knowledge of word processing, spreadsheet, and related office software used to create and format professional documents.
- Experience operating standard office equipment, including copiers and duplicating machines.
- Strong organizational skills, including the ability to maintain records, track assignments, and manage files efficiently.
- Ability to handle multiple projects concurrently while meeting deadlines.
- Capacity to follow guidance and coordinate work with multiple supervisors or stakeholders.
- Skill in prioritizing tasks based on urgency, deadlines, and operational needs.
- Effective customer service skills, including professional communication with internal and external customers.
- Ability to work collaboratively with others in a team-oriented or training-focused environment.
- Training or coursework in administrative support, business operations, or a related field, or equivalent combination of education and experience.
- Experience in front-facing or client-serving roles requiring frequent interaction with the public or internal customers.
- Experience working in a community college environment or within the Virginia Community College System (VCCS).
- Experience using enterprise or financial management systems such as Emburse, eVA, and PeopleSoft.
minimal
Posting Number WGE_2938P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 01/08/2026 Job Close Date 01/26/2026 Open Until Filled Agency Website pvcc.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/92003
Salary : $18 - $22