What are the responsibilities and job description for the Administrative Assistant to the Director of Higher Education in Prison Programs position at Piedmont Virginia Community College?
Posting Summary
Working Title
Administrative Assistant to the Director of Higher Education in Prison Programs
Role Title
Admin and Office Spec III
Role Code
19013-SW
FLSA
Nonexempt
Pay Band
Position Number
282W0459
Agency
Piedmont Virginia Community College
Division
Piedmont Virginia Community College (Div)
Work Location
Albemarle - 003
Hiring Range
$21.00 per hour
Emergency/Essential Personnel
No
EEO Category
F-Admin Supp
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Flexibility to work up to 29 hours weekly within the hours of 7:00 a.m. to 7:00 p.m. Monday-Thursday, 7:00 a.m. to 5 p.m. on Fridays. This is a part time (non-exempt) position providing services in-person for students at college and community locations, including in person at Buckingham and Dillwyn Correctional Centers, and/or Fluvanna Correctional Center for Women.
Sensitive Position
No
Job Description
Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.
Position Title: Administrative Assistant to the Director of Higher Education in Prison Programs
Department: Student Affairs
Employment type: part-time (wage), no benefits, 29 hours or less per week
Position Purpose: The part-time administrative assistant for the higher education in prison program provides administrative support for the Director of Higher Education in Prison. This role requires strong organizational skills, professionalism, and the ability to manage multiple tasks efficiently. This role also requires adaptability, professionalism, and a proactive approach to administrative support. Candidates should be comfortable in a dynamic environment, assisting with various projects as needs arise. Individuals from a justice impacted background are encouraged to apply. This is a grant-based position with funding through the end of October 2028. Continuance of the role will require additional funding.
Position Purpose: The part-time administrative assistant for the higher education in prison program provides administrative support for the Director of Higher Education in Prison. This role requires strong organizational skills, professionalism, and the ability to manage multiple tasks efficiently. This role also requires adaptability, professionalism, and a proactive approach to administrative support. Candidates should be comfortable in a dynamic environment, assisting with various projects as needs arise. Individuals from a justice impacted background are encouraged to apply. This is a grant-based position with funding through the end of October 2028. Continuance of the role will require additional funding.
Duties and Responsibilities:
- Collaborate effectively with various divisions and departments across campus to support higher education in prison program operations.
- Manage enrollment processes for incarcerated students throughout the semester. This includes using Student Information System (SIS) to register, add, and drop students from courses, place holds on student accounts, and ensure faculty submit all required documentation to the Registrar’s Office.
- Coordinate bookstore reconciliation each semester, including communication with the bookstore regarding textbook orders, tracking returns, maintaining a semester expense spreadsheet, and liaising with faculty to confirm required textbooks, supplies, and lab materials.
- Deliver course materials and other necessary items to Virginia Department of Corrections (VADOC) facilities throughout the semester. (This position requires frequent driving. A valid Virginia driver’s license and reliable transportation are strongly preferred.)
- Assist the Director with planning and preparation for events such as faculty trainings, professional development sessions, and advocacy activities.
- Support the Director with preparing registration materials and coordinating logistics for other student-facing events.
- Provide assistance to faculty and staff in completing required VADOC background check paperwork and scheduling fingerprinting appointments.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Demonstrated excellence in customer service.
- Proficiency with basic computer applications and standard office software
Additional Considerations
- Experience working in a community college setting.
- Background in front-facing or client service roles.
- Experience supporting or working with a diverse student population.
- Proven ability to manage multiple tasks efficiently and effectively.
- Valid Virginia driver’s license and access to reliable transportation.
- Experience working with, or being part of, justice-impacted communities.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
local travel to college locations and prison locations
Posting Detail Information
Posting Number
WGE_2868P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
11/11/2025
Job Close Date
12/01/2025
Open Until Filled
Agency Website
pvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $21