Administrative Assistant to the CEO / Development Assistant

Piedmont Agency on Aging
Greenwood, South Carolina
Part-time / Full-Time | $13–$14 per hour. *Based on 90 day evaluation period*

Piedmont Agency on Aging is looking for a highly organized, dependable and self-motivated person to join our team as an Administrative Assistant to the CEO / Development Assistant.

This is a position for someone who enjoys variety, learns quickly, takes initiative and can work independently. The successful candidate will work closely with the CEO and leadership team and will have the opportunity to learn and grow in nonprofit administration, grants, fundraising, communications and special projects.

This is not simply a traditional office assistant position. We are looking for someone who can become a trusted member of our team and gradually take ownership of projects and responsibilities.

What We Need

We need someone who is:

• Extremely organized and detail-oriented
• Dependable and trustworthy
• A strong writer and communicator
• Comfortable working with numbers and spreadsheets
• Comfortable using Microsoft Word and Excel
• Able to learn new computer programs and technology
• Self-motivated and able to work independently
• Able to manage multiple priorities and deadlines
• Comfortable asking questions and finding answers
• Professional when communicating with staff, community partners and the public
• Someone who takes initiative rather than waiting to be told what to do

You do not have to know how to do everything when you walk through the door. We are looking for someone who is willing and able to learn.

Responsibilities

The position will begin with a strong administrative focus and, for the right individual, will grow to include additional development, grant and communications responsibilities.

Responsibilities may include:

• Providing administrative support to the CEO
• Organizing files, information and documents
• Tracking deadlines, projects and follow-up items
• Preparing correspondence, reports and other documents
• Assisting with spreadsheets, financial tracking and basic budget information
• Taking meeting notes and assisting with meeting preparation
• Researching information and funding opportunities
• Assisting with grant applications and grant reports
• Helping track grant deadlines and requirements
• Assisting with donor correspondence and fundraising activities
• Creating and scheduling social-media content
• Assisting with newsletters, announcements and other communications
• Helping prepare board materials and the agency's annual report
• Assisting with special events and community projects
• Gathering information from staff and organizing it for the CEO
• Conducting research and completing special projects
• Maintaining confidentiality and handling sensitive information appropriately
• Performing other duties and projects as assigned

Experience

Previous experience in all of these areas is not required.

Experience in any of the following would be helpful:

• Administrative or executive assistance
• Nonprofit organizations
• Grant writing or grant administration
• Fundraising or development
• Bookkeeping, accounting or financial administration
• Social media or communications
• Office management
• Customer service or community relations

A strong candidate with the right organizational, writing and computer skills may be considered even without previous nonprofit or grant-writing experience.

What We Value Most

We are looking for someone who can learn, grow and eventually take ownership of responsibilities.

If you are the person who hears, "I need this done," and thinks, "I'll figure out how to get it done," you may be the person we're looking for.

You should be comfortable working without someone standing over your shoulder. You should also be comfortable asking for clarification when you need it and keeping your supervisor informed about progress and deadlines.

Why PAOA?

Piedmont Agency on Aging is a mission-driven organization serving older adults throughout Greenwood, Abbeville, Laurens and Saluda Counties.

The work we do has a direct impact on older adults and families in our communities. This is an opportunity to join a small organization where your work matters, where you will work closely with leadership, and where the right individual can grow into greater responsibility over time.

Piedmont Agency on Aging is an equal opportunity employer.

To apply, please submit a résumé and a brief cover letter explaining why you believe you would be a good fit for this position to the CEO at tbedenbaugh@piedmontaoa.com

Pay: $13.00 - $14.00 per hour

Expected hours: 30.0 – 37.5 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $13 - $14