What are the responsibilities and job description for the Billing & Operations Coordinator position at Pico Propane?
Who We Are
Meritum Energy is a leading provider of propane, natural gas, diesel, and other mobile energy solutions throughout Texas, New Mexico, Florida, Oklahoma, Arkansas, Missouri, Kansas and North Carolina. Known for our unwavering commitment to safety, service excellence, and community partnership, we proudly stand by our company motto: We Sell Service.
Why Join Us?
We're committed to supporting our team members with benefits that match our values of safety, service and stability. Here's what you can expect:
- Competitive hourly wage
- 401(k) with 6% company match
- Health and vision insurance
- Company paid dental insurance
- Company paid AD&D and life insurance
- Paid time off with rollover hours
- Referral bonus programs
Job Summary
Pico Natural Gas Solutions, a Meritum Energy company, is seeking an experienced Billing & Operations Coordinator. The Billing & Operations Coordinator – Natural Gas Solutions is responsible for managing invoicing, billing validation, operational reporting, and administrative coordination activities for the Natural Gas Solutions team. This role works closely with operations, accounting, procurement, and leadership teams to ensure accurate invoicing, maintain operational records, and support efficient day-to-day operations.
The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced operational environment.
Duties/Responsibilities:
Invoicing & Cost Validation
- Manage invoice review and cost validation processes
- Validate freight and third-party vendor invoices
- Track and escalate billing discrepancies or cost anomalies
- Coordinate with accounting and operations teams to resolve invoice issues
Operational Coordination & Forecasting
- Maintain operational tracking reports, spreadsheets, and documentation
- Maintain job tracking and operational forecasting reports
- Coordinate operational updates across internal teams
- Assist with daily operational and administrative support activities
Travel & Expense Coordination
- Track hotel bookings, receipts, and travel expenses
- Support compliance with travel cost controls and expense tracking
Reporting & Systems Support
- Support reporting and operational analysis through dashboards and internal systems
- Monitor operational KPIs and reporting data
- Assist with maintaining accurate SCADA system records and operational data
The absence of specific statements of duties does not exclude those tasks from the position if the work is similar, related, or a logical assignment of the position.
Qualifications:Education and Experience:
- High school diploma or equivalent required
- Previous experience in billing, invoicing, operations coordination, logistics, or administrative functions
- Natural gas or energy industry experience strongly preferred
- Experience working with operational systems, reporting tools, or business platforms preferred
Skills/Abilities:
- Strong organizational and administrative skills with high attention to detail
- Ability to manage multiple responsibilities and priorities simultaneously
- Strong proficiency in Microsoft Excel and Microsoft Office Suite
- Experience using Microsoft Teams and SharePoint
- Strong communication and coordination skills
- Ability to work independently and adapt in a fast-paced operational environment
- Experience with billing, invoicing, operational coordination, logistics support, or administrative functions
- Experience with Tableau, SCADA, Geotab, Fleetio, or similar systems preferred but not required
Physical, Mental, and Behavioral Requirements:
The physical requirements described here are representative of those that must be met by the incumbent to successfully perform the essential functions of this job.
- Office-based role located in Odessa or Kermit, TX
- Standard work hours are Monday through Friday, 8:00 AM to 5:00 PM
- Minimal travel required; onsite field work only when specifically directed
- High emphasis on accuracy, compliance, organization, and system integrity
- Prolonged periods sitting at a desk and working on a computer
- Must pass pre-employment screening and background check
The above statements are intended to describe the general nature and level of work that is expected to be performed. They are not intended to be construed as an exhaustive listing of all responsibilities, duties and skills required. Also, whether particular duties or demands listed above or elsewhere are “essential” is a case-by-case determination, depending on the operational realities and staffing at the individual location. For questions about whether a particular function is essential in your particular role, please contact HR at (210) 245-9445.
Meritum Energy is an equal opportunity employer to all qualified applicants regardless of age, color, national origin, citizenship status, physical or mental ability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status with regard to public assistance, status as a disabled veteran and/or veteran of the Vietnam War Era or any other characteristic protected by federal, state, or local law.