What are the responsibilities and job description for the Administrative Assistant position at PIC - Head Start/Early Head Start of Beaver County?
The Administrative Assistant will provide administrative support to management in all capacities to the office assigned and work with the executive secretary in completing human resource responsibilities.
What You Bring:
- Education: Minimum of an Associate Degree in office administration, secretarial science, computers, or related field
- Experience: Minimum of 2 years office management experience highly preferred
What You’ll Do:
- Input/retrieve data utilizing computer network system or other software (i.e. Word/Excel/Access/PowerPoint)
- Prepare and distribute reports, letters, memos, correspondence, resumes, meeting minutes etc. accurately using a computer.
- Maintain professional communication and confidentiality.
- Create, update and maintain paper and electronic files.
- Telephone work: Including answering incoming calls, taking accurate messages, contacting individuals for information or to schedule appointments.
- Support Human Resource duties: run background checks, conduct reference checks, schedule and follow-up on employee physicals and drug tests, create employment letters, and track employment paperwork.
- Become a Pearson Vue administrator and oversee testing.
- Attend meeting and trainings when required.
- Maintain general understanding of the organization’s programs and services to direct questions to the most appropriate staff member.
- Greet visitors/clients courteously
- Develop and distribute flyers, brochures, or business cards.
- Complete forms, timecards, and other paperwork as required.
- Open/distribute incoming mail and post outgoing mail
- Track, record and maintain a database for inventory.
- Records all cash or incoming funds
- Assist in special projects or assignments as directed
What We Offer:
- Full-time schedule: 40 hours per week
- The opportunity to contribute to a mission-driven organization serving communities for over 40 years.
- A collaborative team environment with structured processes and professional support.
About Us:
For over 40 years, the Private Industry Council of Westmoreland/Fayette, Inc. has empowered families and communities through education, workforce development, and early childhood programs. Join our team to be a part of programs that make a difference!
For more details and to apply visit: https://privateindustrycouncil.com/job-openings/
Job Type: Full-time
Pay: From $17.89 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Are you willing to complete a skills assessment as part of the interview process for this role?
Education:
- Associate (Required)
Experience:
- Office management: 2 years (Required)
Ability to Commute:
- Greensburg, PA 15601 (Required)
Work Location: In person
Salary : $18