What are the responsibilities and job description for the Administrative Assistant, 30 hours/week; Machine Shop, Nashua NH position at PI Physik Instrumente, LP?
Part time regular position 30 hours a week, Monday-Friday,9am-3:30pm with some flexibility around the candidate's needs. This role is a regular, ongoing position, and not a temporary role. This position is based in our Nashua, NH location.
We are a technical precision machine shop. You will provide our manufacturing group with a variety of administrative support responsibilities with some duties in production. This is a fast paced workplace with many competing demands. You will occasionally be required to clean parts, perform light duty shipping duties, and serve as a backup driver using a company owned transportation vehicle. A clean driving record is required for this role.
We seek a flexible problem solver who wants to work in a technical production environment. The successful candidate must be a reliable team player who possesses excellent interpersonal and communication skills and is able to perform multiple tasks and juggle multiple priorities with ease. This position requires 1-3 years of experience in an office, performing administrative duties. Experience in a production environment is not required. Must have great computer skills.
Responsibilities include:
- Phone, clerical, general office/mail support
- Computer skills, specifically Microsoft Word, Excel and databases
- Professionally greet and direct customers and other visitors.
- Maintain vendor relationships
- Research and create reports
- Archiving job paperwork
- Filing paperwork
- Provide support to our production crew with vendor invoicing, purchase orders, packing slips, ordering basic production supplies.
- This role will be needed to help with occasional transportation of product between locations (NH and MA only) with a company vehicle which is the equivalent of a minivan. Clean and valid driving record is required. A standard driver's license is all that is needed, no special license is required.
You should have the following qualifications:
- 2-5 years administrative work experience, preferably in a technical or production environment.
- Professional phone and customer service skills.
- A strong work ethic
- Detail oriented with the ability to manage multiple responsibilities.
- Possess a sense of urgency.
- Seeking a self-starter with the ability to work independently and with minimal supervision.
- Must be self-directed and motivated.
- Must be well organized
Requirements:
- High school diploma or equivalent; additional education highly desirable
- Working knowledge of Word, Excel, PowerPoint and Outlook.
- Must be able to utilize a database system to generate invoices, purchase orders, etc.
- Candidates must be able to produce evidence of the permanent ability to live and work in the US as an employment contingency.
- Clean and valid driving record. Current driving record from the DMV will be required prior to starting in this role.
PI USA specializes in air bearing positioning systems boasting over 200 man-years of in-house air bearing design experience. Linear, planar XY, and rotary air bearing stages and custom turnkey systems are available to serve industrial and research markets.
We offer an unparalleled clean and neat machine shop environment that is team oriented and challenging with a high degree of independence.
Our Nashua location is part of a larger company that is thriving and has plenty of work to keep us all busy!
Important for All Applicants
The following are the traits we want all candidates to bring to our company. You can expect to find this throughout our workforce.
- Curious and lifelong learner who brings new ideas to the organization
- Honest, trustworthy, and empathetic with colleagues
- independently motivated, possessing a strong work ethic and desiring continuous growth
- Ability to work in a highly functioning, independent workplace that values strong initiative, risk taking, and creative problem solving.
If these things describe you, please make sure we know about it during the selection process. We do read cover letters so feel free to include a short description in your application or reach out separately.
Notes
- PI (Physik Instrumente) LP is an Equal Employment Opportunity Employer/Protected Veterans/Individuals with Disabilities. If, at any point in the application process (including hiring), a candidate would like to request a reasonable accommodation due to a disability or a religious need, please email us at info@pi-usa.us Attn: Human Resources and we'll be happy to engage in an interactive process with you.
- Notice to Employment Agencies: This recruitment assignment is being managed directly by our internal Human Resources team. Your respect for this process is appreciated. PI does not accept unsolicited agency resumes and any resumes received will be ineligible for referral fees. This is a direct hire. No agencies at this time, please no solicitations.
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