What are the responsibilities and job description for the Administrative Assistant position at Phyton Talent Advisors?
Our Client, a Global Finanical Services Firm, is seeking an Administrative Assistant in their Seattle, Washington locaiton.
Job Summary
- Print, fold, and prepare outgoing mail including stuffing envelopes
- Open, sort, and scan incoming mail with a high level of accuracy
- Scan, save, and file documents within internal systems
- Maintain and stock office supplies, including paper and materials
- Review and process returned mail, ensuring proper handling and documentation
- Perform high-volume data entry related to returned mail (approximately 50% of the role)
- Support additional administrative and office tasks as needed
Qualifications & Skills
- Extremely detail oriented with a strong focus on accuracy and quality
- Ability to work in a fast-paced environment and manage time efficiently
- Proactively review work to identify and correct errors
- Intermediate knowledge of administrative support concepts and best practices
- Comfortable operating standard office equipment and systems
- Proficient in Microsoft Word, Excel, Outlook, File Explorer, and Adobe
- Typing speed of 40 WPM or higher
- Strong organizational skills with the ability to manage multiple priorities and shifting deadlines
- Effective written and verbal communication skills
- Ability to work collaboratively within a team environment