Executive Assistant to Executive Leadership

About Us
Physicians Revenue Group, Inc. is a rapidly growing medical billing and healthcare technology company with operations across the United States and internationally. We are dedicated to innovation, efficiency, and delivering exceptional service to our clients. We’re currently seeking a highly motivated, detail-oriented, and approachable Executive Assistant to support one of our senior executives. This is an exciting opportunity for someone who thrives in a dynamic environment, excels at multitasking, and is passionate about enhancing executive productivity and communication.

Key Responsibilities

Executive & Administrative Support

• Manage and maintain the executive’s calendar, including scheduling meetings, resolving conflicts, and arranging complex travel itineraries.
• Monitor and prioritize incoming communications, including email and messages, ensuring timely and effective follow-up.
• Draft and prepare high-quality reports, presentations, agendas, and meeting minutes.
• Stay ahead of priorities and deadlines to enhance the executive’s efficiency and effectiveness.

Communication & Coordination

• Act as the primary liaison between U.S.-based and international teams, ensuring clear, timely, and professional communication.
• Schedule, coordinate, and manage virtual meetings using Zoom, Microsoft Teams, and other platforms.
• Make phone calls and send messages on behalf of the executive, maintaining a high level of professionalism and warmth.

Operations & Workflow Optimization

• Support the execution of key initiatives and coordinate with internal departments and external vendors.
• Identify opportunities to streamline processes and improve operational efficiency.
• Provide reliable support on various administrative, logistical, and operational tasks.

Technology & Tools

• Proficiently use tools such as Google Calendar, Calendly, Zoom, Microsoft Teams, Microsoft Office Suite, Google Workspace, and AI tools like ChatGPT.
• Proactively explore and implement new technologies to optimize scheduling, workflows, and task management.

Relationship Management & Professional Courtesy

• Draft and send thoughtful communications, including birthday messages, congratulations, and thank-you notes.
• Coordinate personalized gifts or acknowledgments for internal staff, clients, and vendors on behalf of the executive.
• Nurture professional relationships through proactive and considerate outreach.

Confidential Personal Assistance

• Discreetly assist with sensitive personal tasks such as banking, vehicle purchases, and other private matters.
• Maintain the utmost confidentiality and integrity in handling both professional and personal information.

Qualifications

• Minimum of 5 years of experience in an executive assistant role, supporting C-suite/V-Suite or senior executives.
• High school diploma required; bachelor’s degree preferred (e.g., Business Administration, Communications, Psychology, or Office Management).
• Exceptional written and verbal communication skills in English (Bilingual a plus).
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Highly tech-savvy, with proficiency in productivity and collaboration tools; experience with AI-enhanced tools is a plus.
• Proven ability to handle sensitive and confidential information with discretion.

Job Type:

Full-time

Pay: $60,000 – $80,000 per year (depending on experience)

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person - Downers Grove, IL

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• What is the highest level leader you have supported?
• Please provide a brief explanation of the tasks and support you provided to leadership.

Education:

• High school or equivalent (Required)

Experience:

• Executive administrative: 5 years (Required)

Ability to Commute:

• Downers Grove, IL 60515 (Required)

Work Location: In person

Salary : $60,000 - $80,000