What are the responsibilities and job description for the Residency Coordinator position at Physicians Regional Healthcare System?
Job Summary
The GME Program Coordinator is responsible for the day-to-day administration and operational management of an accredited Graduate Medical Education (GME) program. This role ensures compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements, institutional policies, and other regulatory standards. The GME Program Coordinator serves as the primary liaison between the Program Director, faculty, residents, institutional leadership, and external accrediting bodies, managing resident recruitment, credentialing, scheduling, evaluations, and educational activities.
Essential Functions
The GME Program Coordinator is responsible for the day-to-day administration and operational management of an accredited Graduate Medical Education (GME) program. This role ensures compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements, institutional policies, and other regulatory standards. The GME Program Coordinator serves as the primary liaison between the Program Director, faculty, residents, institutional leadership, and external accrediting bodies, managing resident recruitment, credentialing, scheduling, evaluations, and educational activities.
Essential Functions
- Manages program accreditation compliance, ensuring adherence to ACGME, NRMP, AAMC, and institutional policies, including program reporting, site visits, and annual updates.
- Oversees resident scheduling, including rotation block diagrams, call schedules, vacation requests, and work hour tracking, while ensuring compliance with ACGME duty hour regulations.
- Administers the residency management system (e.g., New Innovations, MedHub) to track evaluations, credentialing, work hours, and policy updates.
- Coordinates resident recruitment and onboarding, ensuring compliance with NRMP guidelines, institutional policies, and accreditation standards.
- Organizes and supports ACGME-mandated committees, including the Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC), ensuring documentation and meeting facilitation.
- Prepares and manages program finances, including budget development, tracking resident-related expenses, and procuring required program resources.
- Plans and coordinates program events, such as graduation ceremonies, retreats, wellness activities, and educational sessions.
- Maintains resident credentialing, licensing, and compliance documentation, ensuring that all required certifications, training, and medical licenses remain current.
- Acts as a liaison between residents, faculty, institutional leadership, and accrediting bodies, addressing program-related concerns and fostering a supportive learning environment.
- Monitors changes in accreditation requirements and GME policies, proactively implementing updates to ensure continuous program compliance and effectiveness.
- Performs other duties as assigned.
- Maintains regular and reliable attendance.
- Complies with all policies and standards.
- Bachelor's Degree in Education, Business Administration, Healthcare Administration, or a related field preferred
- 3-5 years of experience in GME program coordination, medical education administration, or a related role required
- Experience working in an ACGME-accredited residency or fellowship program preferred
- Strong knowledge of ACGME accreditation standards, NRMP policies, and GME program administration.
- Proficiency in residency management software (e.g., New Innovations, ERAS, MedHub).
- Strong organizational and project management skills, with the ability to prioritize multiple tasks and meet deadlines.
- Excellent communication and interpersonal skills, with the ability to interact professionally with faculty, residents, institutional leaders, and external organizations.
- Knowledge of financial management, budgeting, and expense tracking for GME programs.
- Ability to maintain confidentiality and compliance with HIPAA regulations.
- Training Program Administrator Certification (e.g., TAGME – Training Administrators of Graduate Medical Education) preferred