What are the responsibilities and job description for the Part Time Bookkeeper position at Phronesis Engineering?
📌 Part-Time Bookkeeper (A/E Industry) – Phronesis Engineering
📍 1601 Veterans Memorial Hwy., Islandia NY 11787 | Hybrid (In-Office Work From Home) | ⏱ ~10–20 hours/week / www.PhronesisEngineering.com
Phronesis Engineering is a growing civil engineering firm focused on delivering thoughtful, practical solutions for our clients and communities. We’re looking for a part-time Bookkeeper who understands (or is eager to learn) the architecture/engineering (A/E) industry and wants to grow with a small, high-performing team.
What You’ll Do
- Handle day-to-day bookkeeping in [QuickBooks / Striven/ Excel]
- Process accounts payable/receivable, vendor bills, and credit card reconciliations
- Support project-based accounting (WIP, job costing, billable vs. non-billable hours)
- Prepare and send client invoices in line with A/E contracts and fee structures
- Assist with month-end close, account reconciliations, and financial reporting
- Coordinate with our CPA on tax prep, payroll support, and compliance as needed
What We’re Looking For
- 2–5 years of bookkeeping experience, preferably in an A/E or professional services firm
- Familiarity with A/E billing, subconsultants, and reimbursable expenses is a big plus
- Strong proficiency with QuickBooks (or similar) and Excel
- Comfortable working with job cost / project accounting
- Detail-oriented, organized, and able to work independently with minimal oversight
- Excellent communication skills and a collaborative mindset
Work Arrangement
- Hybrid role: mix of in-office time at our Islandia office and work-from-home opportunities.
- We are prioritizing local candidates who can be on-site regularly for team collaboration, training, and occasional meetings
- Schedule is flexible within normal business hours, averaging 10–20 hours per week
Nice-to-Haves
- Experience with Deltek, Practice CS, Striven or other A/E-specific platforms
- Exposure to time & expense systems used by engineers/design professionals
- Prior experience in a small firm environment where people wear multiple hats
How to Apply
Please send your resume and a brief note about your A/E or project-based bookkeeping experience to AStancanelli@PhronesisEngineering.com.
Use the subject line: “Part-Time Bookkeeper – Phronesis Engineering – [Your Name]”.
We look forward to hearing from you!