What are the responsibilities and job description for the Administrative Legal Assistant position at PHP?
Well established Midtown Manhattan Appellate Services Provider seeks an administrative assistant to be responsible for entering all incoming work into company database, with great attention to detail and emphasis on accuracy and quality. Must possess the ability to work in a fast-paced deadline intensive environment, exhibit a strong work ethic and the ability to multi-task. Will be responsible for answering and routing incoming calls and other tasks related to the appellate process . Individual should possess an outgoing manner, an attention to detail, a willingness to learn and understand the importance of being the first point of contact while greeting clients. Ideal candidate will possess excellent verbal and written communication skills, complemented by a professional appearance and friendly demeanor.
Responsibilities:
- Enter incoming work into company database
- Entering and maintaining customer information
- Provide administrative assistance for certain aspects of the appellate process
- Greet office visitors and direct them appropriately
- Sorting incoming mail and packages
- Answer phones and maintain multi-line switchboard for office
- Identify telephone system problems and immediately alert the IT department
Qualifications:
- 1-2 years working in law firm or other legal field
- 1-2 years working as an administrative assistant or other capacity related to data-entry and tracking.
- Proven ability to remain calm under pressure
- An organized wonder with a keen attention to detail
- Excellent computer skills and proficiency in Microsoft Suite - Excel, Word, Outlook, Teams
- A gift for communication
- Ability to act independently to solve problems
- Consistently demonstrate a warm, welcoming, yet professional demeanor, appearance and attitude
Job Type: Full-time
Pay: $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Sales administration: 1 year (Preferred)
Work Location: Hybrid remote in New York, NY 10016
Salary : $50,000